Office Coordinator

2 weeks ago

Jackson, United States City of Jackson, MS Full time

JOB DESCRIPTION

Job Brief:

Description:

Duties: Prepare, maintain and update various records and files; participate in special projects and assignments as requested; monitor accounts to ensure sufficient funds to pay invoices; prepare and process purchase requistions and request for payment, PER3 and PER7; May assist in the preparation and administration of the annual budget; assist management staff in implementation of new programs, systems procedures and operational methods; coordinate project activities with other departments or divisions and within governmental regulations; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by assigned department. Maintain inventory of supplies, participate in professional group meetings, seminars and conferences, maintain and update personnel files, calendar or activities, meetings, work and leave time records for various personnel. Perform other duties as assigned.

Qualifications: Equivalent to completion of the twelfth(12th)grade supplemented by college level courses in Business Administration, Public Administration, Accounting, Finance or related field, Three(3)years of increasingly responsible administrative support experience. Three(3) years of Customer Service Experience.

RESIDENCY REQUIREMENT FOR CITY EMPLOYEES:

Within six (6) months from date of employment, must establish residence within the City of Jackson.

PRIOR TO EMPLOYMENT, APPLICANT RECOMMENDED FOR EMPLOYMENT SHALL BE REQUIRED TO SUCCESSFULLY PASS A URINALYSIS AND/OR BLOOD TEST TO SCREEN FOR ALCOHOL AND/OR DRUG ABUSE.

"EQUAL OPPORTUNITY EMPLOYER"

TO PLAN, COORDINATE AND CONDUCT ACTIVITIES OF DESIGNATED PROJECTS TO ENSURE THAT GOALS OR OBJECTIVES ARE ACCOMPLISHES

RECOMMEND AND ASSIST IN THE IMPLEMENTATION OF GOALS AND OBJECTIVES; ASSIST MANAGEMENT STAFF IN IMPLEMENTATION OF NEW PROGRAMS, SYSTEMS, PROCEDURES AND OPERATIONAL METHODS; COORDINATE PROJECT ACTIVITIES WITH OTHER DEPARTMENTS OR DIVISIONS; PREPARE AND PRESENT REPORTS

PREPARE, MAINTAIN AND UPDATE VARIOUS RECORDS AND FILES; PREPARE AND PROCESS PURCHASE REQUISTIONS AND REQUESTS FOR PAYMENT

COMPOSE, PREPARE AND REVIEW A VARIETY OF MEMORANDUSMS, CORRESPONDENCE, REPORTS, PUBLIC NOTICES AND DOCUMENTS AS ASSIGNED; COMPLETE VARIOUS FORMS; PREPARE AND DISTRIBUTE REPORTS FOR REVIEW AND USE

PLAN, PRIORITIZE, ASSIGN, COORDINATE, REVIEW AND PARTICIPATE IN THE WORK OF ASSIGNED CLERICAL STAFF; PROVIDE TRAINING AND DIRECTION AS NEEDED

EXPERIENCE:

FIVE YEAR OF INCREASINGLY RESPONSIBLE ADMINISTRATIVE SUPPORT EXPERIENCE

EDUCATION:

EQUIVALENT TO COMPLETION OF THE 12TH GRADE SUPPLEMENTED BY COLLEGE LEVEL COURSE WORK IN BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION, ACCOUNTING, FINANCE OR A RELATED FIELD

Position : 10082018

Code : 439-1

Type : INTERNAL & EXTERNAL

Location : BUILDING AND PERMIT ADMIN

Grade : RANGE 19

Group : PLANNING A

Job Class : OFFICE COORDINATOR

Posting Start : 02/27/2024

Posting End : 12/31/9999

Details : CITY WEBSITE

HOURLY RATE RANGE: $14.55-$17.50

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