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Compliance Coordinator

4 months ago

Seattle, United States University of Washington Full time

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Washington Athletics aims to inspire champions in competition and in the classroom. We exist to enrich the lives of students to positively impact our community and world for generations to come. Operating with the four core values of growth mindset, committed service, humility and grit, the Huskies choose to lead by example. All Husky Athletics staff make an IMPACT by committing to creating a purpose driven culture that impacts students and our greater community. We engage in GROWTH through dynamic conversations, embracing creativity, and recognizing that every challenge represents an opportunity to learn. We are a COMMUNITY who strive to create experiences for our stakeholders every single day. At our core is the belief that INCLUSION means creating spaces and places that reflect equity, advocacy and belonging for all.

With over 650 student-athletes participating in UW's 22 sports programs, the department of Intercollegiate Athletics is committed to providing student-athletes with the ability to compete for national and conference championships while working toward a degree from one of the world's leading public research universities.

For more detailed information, please visit our Washington Athletics Candidate Dashboard.

DUTIES AND RESPONSIBILITIES

Athletics Aid (65%)

Act as main contact for coaches regarding athletics aid and non-athletics aid.

Coordinate all NLI, athletic aid agreements, renewals, and aid cancellations.

Responsible for making tuition, housing, and off-campus room and board payments.

Manage the tracking and payment of Alston academic awards on a quarterly basis.

Assist with the books scholarship program.

Main contact for current and prospective student-athletes, as well as their families, regarding student accounts, scholarships, and the administration of financial aid.

Assist with the resolution of financial issues and payments to student-accounts.

Coordinate with the UW Office of Student Financial Aid on all athletics aid scholarships and FAFSA issues.

Monitoring (30%)

Independently monitor and assist with general office procedures for multiple areas of compliance.

Those areas include Bylaw 13 (e.g. official visits, phone logs, recruiting logs), Bylaw 12 (prize money, outside competition, etc.), and student-athlete employment.

Routinely audit the submission of logs across all sports and provide reports as needed.

Monitor compliance software for violations. the submission of compliance logs by coaches.

Education (5%)

Independently create educational materials and organize in-person educational sessions for assigned sports. This position is responsible for creating a timeline for educational efforts and timely materials as well as documenting these sessions.

Work closely with athletic department staff members and outside entities such as the Office of Student Financial Aid, Housing and Food Services, and the business office, regarding compliance areas of responsibility.

These responsibilities require highly specialized knowledge of NCAA rules and regulations and how they integrate with institutional guidelines.

Identify and resolve problems and issues in a timely manner using independent judgment and decision-making abilities.

Assist in providing rules education for coaches, student-athletes, administrators, and representatives of athletics interests.

Finally, work directly with ICA staff, coaches, and student-athletes to promote a positive compliance environment and to establish and maintain programs and procedures to ensure compliance with University, Conference and NCAA regulations and federal and state law.

Compliance with the rules and regulations of the University, the NCAA, the Conference, the State of Washington, and any other governing body is of paramount importance to the University.

The overall responsibility of this position is for the successful operation of the program in full compliance with all such rules and regulations.

As a condition of employment, the Employee shall be required to participate in rules education programs offered by the Department of Intercollegiate Athletics.

MINIMUM REQUIREMENTS

Bachelor's degree and 2 years of related working experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS

Must have strong organizational, interpersonal, and communication skills, and the ability to assume a variety of independent responsibilities and tasks assigned.

Must be able to work under pressure in a busy and diverse environment handling confidential and sensitive information in a professional manner.

Demonstrated ability to pay attention to detail and to prioritize and complete several tasks to meet deadlines.

Must have a working knowledge of Word, Excel, and database applications.

DESIRED QUALIFICATIONS

Post-graduate degree desirable.

Background and experience in NCAA compliance at a Division I institution.

Direct experience with Bylaw 15 and a working knowledge of FAFSA and federal financial aid regulations.

Post-graduate degree in law, sports management, athletic leadership or a related field.

Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.