Admin Assistant III

Responsibilities for this Position

Location: USA VA McLean

Full Part/Time: Full time

Job Req: RQ190176

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

SCA

Job Qualifications:

Skills:

Calendar Management, Communication, Human Resources Administration, Microsoft Office, Office Administration

Certifications:

None

Experience:

3 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III (AA III) and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

* The AA will be part of a support requirement that enables to two Mission Centers


* The primary duties involve supporting an agreement with another government agency (OGA) for the transportation of some of the OGA's cargo and K-9s


* This involves regular communication with the OGA's POCs to gain passenger information for each flight


* As part of daily duties, the AA will monitor and respond to requests via the Sponsor's internal electronic messaging system, track status against flight manifests and ensure all documents are current and valid


* The AA will coordinator and will also track all cargo, record information, and communicate information to all necessary parties


* The AA will backup and cross train with another Travel Coordinator in all manifests and program SOPs


* The present pace of the office is deemed medium and ebbs and flows based on external factors such as FAA regulations, flight delays/anomalies, and customer special requests


* The office is a small team of three consisting of a staff Program Manager, a staff Deputy, and an administrative assistant


* In addition to the team-oriented environment, the Administrative Assistant (AA) will communicate information to the passenger, field travel team, and contractor regarding passenger/cargo manifests, flight arrival/departure times, and lost and found items


* The AA will check Program-shared correspondence and respond accordingly


* In addition to answering simple requests, the AA will be required to do additional research to resolve any complex issues


* The AA will answer communications from customers including phone calls and instant messaging, and routes requests accordingly


* The AA will take care of customer travel, electronic messages, baggage, travel schedule, requirements of carrying classified documents and battery restrictions


* If there are any discrepancies, the AA will contact the appropriate travel coordinator and together they determine the way forward to ensure an accurate manifest following field and FAA protocol


* The AA will notify the Program Manager of any special requests, VIPs, and K9s that are travelling on the flight


* On flight departures, the priority is to complete the passenger manifest and complete all official forms of communication timely and with accuracy


* When writing communications, the AA will ensure that they are complete and accurate


* The AA will ensure all cargo manifests are received in timely manner, and send the information forward via the sponsor messaging system and proper email when required


* The AA must be team-oriented, as duties require collaboration and coordination across the organization and community


* Specifically, the AA will communicate and coordinate with the logistic components to approve cargo shipments and pouching requests


* The AA will communicate with other travel, HR, and support staffs to ensure complete accuracy of passenger manifests for each flight movement to/from the field


* The AA will report to the Customer COTR/Program Manager



WHAT YOU'LL NEED TO SUCCEED:

* The position requires an active Top Secret/SCI with Polygraph security clearance


* The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience


* The core hours are 0600 am -1530 pm, occasional overtime when warranted.


* Candidate must be able to operate in a team environment as well as successfully work on their own


* This position is on customer site in the McLean area



GDIT IS YOUR PLACE:

* 401K with company match


* Comprehensive health and wellness packages


* Internal mobility team dedicated to helping you own your career


* Professional growth opportunities including paid education and certifications


* Cutting-edge technology you can learn from


* Rest and recharge with paid vacation and holidays



#OpportunityOwned #GDITCareers #WeAreGDIT #CompanyWithASoul #EAPolyReferrals2023 #AdminPoly2023 #IntelAdminJobs #Jet

The likely hourly rate for this position is between $27.82 - $34.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Onsite

Work Location:

USA VA McLean

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.