Legal Secretary

3 weeks ago

Birmingham, United States Hand Arendall Harrison Sale LLC Full time
SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Mobile office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and excellent communication skills will be essential in this role. this position will support an attorney group of 2-3 and will not be a member of a pooled resource.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Proficiency operating a computer, typewriter, printer, photocopier, transcription/dictation equipment, facsimile, telephone and calculator as needed.
  • Proficiency in the firm's software programs, including but not limited to word processing, time and billing system, conflict system, email system, trial software, document management system, employee electronic time clock system and Microsoft Office Products.
  • Proficiency in firm's document management system and follows established firm procedures for naming and storage of documents.
  • Prepares all legal documents, correspondence, memoranda, drafts, and other legal documents from written and oral drafts or dictation; drafts standard correspondence, and other documents.
  • Performs court required electronic filing, following established rules and procedures of the court system. Understands specialty areas of practice and is capable of attaching appropriate enclosures for specialty area without the need for supervision.
  • Familiar with firm forms, legal forms, document formats, printing requirements and on-line legal research sites.
  • Familiar with firm intranet information, firm personnel policy, internal firm procedures for check processing, travel reimbursement and marketing reimbursement requests. Obtains and provides all necessary back-up documentation and approvals for processing.
  • Reviews completed assigned tasks and document production to check for errors in grammar, spelling, punctuation, formatting and legal case sighting for correctness.
  • Maintain high level of professionalism when using the Firm's telephone system, including, but not limited to, handling in-coming calls, transferring calls, conference calls, long distance calls and utilizing firm conferencing system. Answers or screens telephone calls as directed by the assigned attorney; records and forwards messages.
  • Reads, sorts and dates incoming mail as directed by the assigned attorney. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
  • Drafts/types complaints and answers, routine notices, affidavits, motions and petitions, contracts, closing documents when applicable.
  • Establishes, organizes and maintains attorney trial notebooks, expert witness notebooks, document indexes, reports and lists, when applicable.
  • Utilizes computerized litigation techniques and software, when applicable.
  • Establishes and maintains calendar and deadline reminder system; utilizes calendar system as required per assigned attorney; reviews weekly motion docket and monthly trial docket; assists in scheduling meetings and depositions.
  • Acts as witness or Notary Public, when requested, and maintain accurate list and following State of Alabama procedures and maintains accurate listing of any documents notarized (if designated as a Notary Public).
  • Opens new files, completes and submits conflict of interest report requests. Completes new matter request forms and submit to billing department. Maintains all client and general files.
  • Conducts periodic review of files for possible off-site storage; prepares files to be closed according to established firm procedures.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; assist in preparing conference rooms as needed.
  • Make appointments for attorney(s) as requested; make travel arrangements for attorney, as requested, following established rules and procedures by the firm or client guidelines.
  • Processes bills; proofs work in process; reviews and edits work in process in preparation for billing.
  • Works closely with administrative support staff (office services, scanning center, reprographics vendors, hospitality, marketing, etc.); proofs documents returned from other administrative staff, scanning center or outsource vendors.
  • Ensures that attorney time sheets are entered into the time and billing system in a timely manner when provided by the attorney.
  • Maintains and updates the secretary cheat sheets for each assigned attorney for purposes of assisting floaters when assigned in secretary's absence.
  • Assist other secretaries as time or workload permits or as assigned.
  • Performs additional legal assistant duties as requested.

FIRM PROVIDED BENEFITS:
  • Firm provided medical coverage with a Firm contribution to the premium.
  • Firm provided dental and vision coverage with a Firm contribution to the premium.
  • Firm paid life, short term and long term disability insurance.
  • Eleven paid holidays annually.
  • Vacation, sick and personal time.
  • 7.5% Firm 401(k) contribution.
  • Firm paid parking

WORKING CONDITIONS:

Normal law office environment with some exposure to excessive noise, dust, temperature and the like.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread typed material for grammatical, typographical or spelling errors.
  • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
  • Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
  • Work occasionally requires more than the established office hours per week to perform the essential duties of the position; may require irregular hours.

TYPICAL PHYSICAL NEEDS:

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

EEO STATEMENT:

Our Firm is an equal opportunity employer, and we look to fill every position with the best qualified person regardless of age, gender, race, religion, disability, national origin, gender identity or sexual orientation. With offices across Alabama and Florida, we recruit from all over the Southeast and beyond to find the right fit for every position.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Salary Description

$22.00 - $29.00 hourly based on experience

  • Legal Secretary

    1 week ago

    Birmingham, Alabama, United States State Farm Mutual Automobile Insurance Company Full time

    Legal SecretaryBirmingham, ALJob ID:Type: Regular Full Time# of Openings: 2Category: Legal, Compliance, and Risk ManagementOverviewWe are offering more than just a position; we are presenting you with the opportunity for a fulfilling career. Join our dedicated team that is passionate about what they do.As a top-ranking company, we seek out the most talented...

  • Legal Secretary

    1 month ago

    Birmingham, United States Schnelz Wells PC Full time

    Job DescriptionJob DescriptionLegal Assistant for an established family law practice in Birmingham, MI, along with Arbitration and Mediation practice for our partner Kurt Schnelz.Responsibilities:Ability to work independently while maintaining highly confidential information.Type correspondences.Preparation and filing of documents, forms and...

  • Legal Secretary

    4 weeks ago

    Birmingham, United States Schnelz Wells PC Full time

    Job DescriptionJob DescriptionLegal Assistant for an established family law practice in Birmingham, MI, along with Arbitration and Mediation practice for our partner Kurt Schnelz.Responsibilities:Ability to work independently while maintaining highly confidential information.Type correspondences.Preparation and filing of documents, forms and...

  • Legal Secretary

    1 month ago

    Birmingham, United States State Farm Full time

    OverviewWe are not just offering a job but a meaningful career! Come join our passionate team! As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents...

  • Legal Secretary

    2 months ago

    Birmingham, AL, United States State Farm Full time

    Overview We are not just offering a job but a meaningful career! Come join our passionate team! As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and...

  • Legal Secretary- REMOTE

    2 months ago

    Birmingham, AL, United States State Farm Full time

    As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents of all associates, and creates a Good Neighbor culture. We offer competitive benefits and pay...

  • Legal Secretary

    1 month ago

    Birmingham, United States Hand Arendall LLC Full time

    Job DescriptionJob DescriptionDescription:SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Mobile office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and...

  • Legal Secretary

    4 weeks ago

    Birmingham, United States Hand Arendall LLC Full time

    Job DescriptionJob DescriptionDescription:SUMMARY: We are seeking a highly motivated and organized legal secretary to join our team in the Mobile office. As a legal secretary, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office. Your attention to detail and...

  • LEGAL SECRETARY

    4 days ago

    Birmingham, United States TOP TALENT RECRUITER Full time

    Job DescriptionJob DescriptionLEGAL SECRETARY (Hybrid)BIRMINGHAM, ALDEFENSE LITIGATION firm needs a LEGAL SECRETARY with 3-5 years of recent defense litigation experience.Must have litigation experience with either a defense firm or plaintiff firmMust have good computer skillsMust be organizedMust be detail orientedMust have a stable work historyMust be...

  • Litigation Legal Secretary

    2 months ago

    Birmingham, United States AMS Staffing, Inc. Full time

    Job DescriptionJob DescriptionPlease send your resume in WORD format should you be interested in the followingLitigation Legal Secretary position located in Birmingham, AL. This is a full-time, direct-hire position with a salary range of $50K-$60K with awesome benefits. If you are not interested in this position, please pass onto colleagues/associates as we...

  • Litigation Legal Secretary

    3 weeks ago

    Birmingham, United States AMS Staffing, Inc. Full time

    Job DescriptionJob DescriptionPlease send your resume in WORD format should you be interested in the followingLitigation Legal Secretary position located in Birmingham, AL. This is a full-time, direct-hire position with a salary range of $50K-$60K with awesome benefits. If you are not interested in this position, please pass onto colleagues/associates as we...

  • Legal Secretary with Commercial Property Lease Experience

    2 months ago

    Birmingham, United States PANGEATWO Full time

    Legal Secretary with Commercial Property Lease Experience$48K - $55K plus BonusBirmingham, ALOur partner in Birmingham, AL is searching for a Legal Secretary with Commercial Property Lease Experience. In this role you will be responsible for daily lease compliance and administration functions for a portfolio of company-owned and third-party assets. This role...

  • Legal Secretary with Commercial Property Lease Experience

    3 weeks ago

    Birmingham, United States PANGEATWO Full time

    Legal Secretary with Commercial Property Lease Experience$48K - $55K plus BonusBirmingham, ALOur partner in Birmingham, AL is searching for a Legal Secretary with Commercial Property Lease Experience. In this role you will be responsible for daily lease compliance and administration functions for a portfolio of company-owned and third-party assets. This role...

  • Legal Secretary

    3 weeks ago

    Birmingham, United States Christian & Small LLP Full time

    **Job Description: Legal Assistant**: **Location: Birmingham, AL, 35203**: **Responsibilities**: - Prepare and file legal documents, such as pleadings, motions, and briefs - Manage attorney calendars and schedule appointments - Organize and maintain client files - Assist with billing and invoicing - Perform legal research and draft correspondence -...

  • Legal Assistant

    2 weeks ago

    Birmingham, United States Latham Law Group Full time

    The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal...

  • Legal Assistant

    2 weeks ago

    Birmingham, United States Latham Law Group Full time

    The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal...

  • Legal Billing Coordinator

    3 weeks ago

    Birmingham, United States ITAC Solutions Full time

    Are you ready to take the helm in the dynamic world of legal billing? Our client, a premier firm based in Birmingham, is seeking a Legal Billing Coordinator to join their team. In this role, you’ll play a pivotal part in compiling, managing, and executing electronic attorney billing, ensuring accuracy and efficiency while maintaining the utmost...

  • Legal Billing Coordinator

    3 weeks ago

    Birmingham, United States ITAC Solutions Full time

    Are you ready to take the helm in the dynamic world of legal billing? Our client, a premier firm based in Birmingham, is seeking a Legal Billing Coordinator to join their team. In this role, you’ll play a pivotal part in compiling, managing, and executing electronic attorney billing, ensuring accuracy and efficiency while maintaining the utmost...

  • Legal Assistant

    4 weeks ago

    Birmingham, United States Wettermark and Keith Law Firm Full time

    Job DescriptionJob DescriptionOne of the South's fastest growing law firms is in need of a full-time legal assistant/paralegal who is a self-starter, great communicator, and performs well with minimal supervision. Responsibilities include, but are not limited to, receiving and screening visitors, proofreading and correcting prepared materials, composing...

  • Legal Assistant

    4 weeks ago

    Birmingham, United States Wettermark and Keith Law Firm Full time

    Job DescriptionJob DescriptionOne of the South's fastest growing law firms is in need of a full-time legal assistant/paralegal who is a self-starter, great communicator, and performs well with minimal supervision. Responsibilities include, but are not limited to, receiving and screening visitors, proofreading and correcting prepared materials, composing...