Accounts Payable Coordinator

3 weeks ago

Albuquerque, United States Ardent Health Services Full time

Overview

Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals across six states. Together, our 24,000 employees and 1,200 employed providers touch more than 10,000 lives each day. With six Ardent entities earning recognition on Modern Healthcare's Best Places to Work list in 2022, Ardent and its facilities continue to earn recognition for outstanding workplace cultures where team members feel a sense of belonging and have opportunities to grow their careers. Ardent has also been recognized by Comparably's Best Places to Work Awards, earning honors in the Best CEO, Best Company for Women, Best Leadership Teams and Best Work Life Balance categories among others.

POSITION SUMMARY

The Coordinator, Accounts Payable (AP) is responsible for all AP-related functions and provides support to all AP-related needs for the organization. Processes invoices, updates AP records, and answers vendor questions about payments.

Responsibilities

* Processes accounts payable invoices to ensure the accuracy of vendor payments.
* Checks AP information for accuracy and approvals, and ensures all relevant paperwork is in order.
* Answers inquiries from vendors.
* Sorts, prioritizes, reviews for accuracy, and processes incoming AP invoices.
* Interacts with internal and external auditors to provide AP-related records as required.
* Examines vendors for compliance with federal regulations regarding 1099's, and ensures proper tax identification numbers are obtained.
* Handles payments in an organized and timely manner.
* Maintains accurate accounting and payables records.
* Ensures imaging of invoice-supporting documents is performed timely and accurately.
* Assists with audit support as necessary
* Onboards new vendors in compliance system, VendorProof.

Qualifications

Education & Experience

* High school diploma, GED certificate, or equivalent is required.
* Two years of AP experience.
* Hands-on experience with ERP; Lawson and ImageNow system experience preferred
* Experience in Microsoft tools required: Outlook, Word, Excel

Knowledge, Skills & Abilities

* Ability to provide accurate and efficient service under the stress of constant deadlines.
* Knowledge of high-volume, multi-state AP systems, processes, and procedures.
* Knowledge of public institution AP practices and procedures.
* Knowledge and understanding of AP documentation procedures and requirements.
* Skill in the use of personal computers and related software applications.
* Strong interpersonal and communication skills.
* Ability to audit and maintain financial records.

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