Administrative Assistants
4 weeks ago
Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.
Additionally, the ideal candidate will possess the following competencies:
• Professional and customer-focused attitude/approach
• Exemplary organizational skills and a focus on detail
• Ability to assimilate new information readily
• Strong interpersonal and verbal communication skills
• Ability to manage and prioritize multiple, time-sensitive tasks simultaneously
Minimum requirements include:
• 1 year of scheduling experience
• 1 year of administrative support experience
• Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
• Valid driver's license
• High school degree or equivalent
Duties Description The duties and responsibilities include, but are not limited to the following:
• Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
• Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
• Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
• Order and replenish office supplies
• Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
• Log in all incoming and outgoing mail and incoming telephone calls
Additional Comments Salary range is $40,000 to $50,000, commensurate with experience.
Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.
This recruitment will remain open until filled.
Benefits:
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance
• Wellness Program
The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Some positions may require additional credentials or a background check to verify your identity.
Name Hiring Coordinator
Telephone n/a
Fax n/a
Email Address jobs@nysenate.gov
Address
Street State Street and Washington Ave
City Albany
State NY
Zip Code 12224
Notes on Applying Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.
-
Administrative Assistant
4 weeks ago
Albany, United States HW Staffing Solutions Full timeWe are seeking a highly organized and detail-oriented Office Admin Assistant to provide essential administrative support to our team. This role involves a wide range of responsibilities, from managing schedules and handling correspondence to maintain Administrative Assistant, Administrative, Admin Assistant, Staffing, Support
-
Administrative Assistant
3 weeks ago
Albany, United States HW Staffing Solutions Full timeWe are seeking a highly organized and detail-oriented Office Admin Assistant to provide essential administrative support to our team. This role involves a wide range of responsibilities, from managing schedules and handling correspondence to maintain Administrative Assistant, Administrative, Admin Assistant, Staffing, Support Learn More
-
Administrative Assistant
3 weeks ago
Albany, United States Thrivent Financial for Lutherans Full timeHandles incoming telephone calls to and responds to requests for information. Performs routine administrative duties such as maintaining office supplies and processing mail. Prepares or coordinates the preparation of routine correspondence, reports, Administrative Assistant, Administrative, Financial Advisor, Processing, Assistant Learn More
-
Administrative Assistant
3 weeks ago
Albany, United States NEWS10 ABC Full timeWTEN-TV ABC in Albany, New York is hiring a full-time Administrative Assistant. The Administrative Assistant provides a full range of administrative support to the Vice President/General Manager and other station personnel, ensuring excellent customer service always.Provides administrative support to the Vice President/General Manager and other station...
-
Administrative Assistant
2 months ago
Albany, United States Walrath Recruiting Inc Full timeSalary: $45k-$65kJob Title: Administrative AssistantLocation: Albany, NYCategory: AdministrativePosition Type: Full-time, PermanentDescription: Our client is currently seeking an Administrative Assistant to join their team. This is a full-time, permanent position.Responsibilities Include: Manage meeting schedules, appointments, and coordinate travel...
-
Administrative Assistant
2 months ago
Albany, United States Walrath Recruiting, Inc. Full timeSalary: $45k-$65kJob Title: Administrative AssistantLocation: Albany, NYCategory: AdministrativePosition Type: Full-time, PermanentDescription: Our client is currently seeking an Administrative Assistant to join their team. This is a full-time, permanent position.Responsibilities Include:· Manage meeting schedules, appointments, and coordinate travel...
-
Administrative Assistant
3 weeks ago
Albany, United States Infojini Full timeDuties of this position will include:• Assisting with the overall administration of the statewide training mandate by responding to a high volume of phone calls and emails and answering questions in a timely and accurate manner; managing and maintaining a robust training calendar; maintaining, updating, and distributing training-related communications such...
-
Administrative Assistant
4 weeks ago
Albany, United States Infojini Full timeDuties of this position will include:• Assisting with the overall administration of the statewide training mandate by responding to a high volume of phone calls and emails and answering questions in a timely and accurate manner; managing and maintaining a robust training calendar; maintaining, updating, and distributing training-related communications such...
-
Administrative Assistant
2 weeks ago
Albany, United States New York State Civil Service Full timeNY HELP Yes Agency Senate, NYS Title Administrative Assistant Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40000 to $50000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel...
-
Administrative Assistant
2 weeks ago
Albany, United States TBG | The Bachrach Group Full timeAdministrative AssistantA well-established company specializing in energy efficiency is seeking a well-organized and personable Administrative Assistant to join the team and provide outstanding customer service to clients within the Capital Region. This is a full-time, in-person opportunity for individuals with strong customer service skills who enjoy...
-
Administrative Assistant
4 weeks ago
Albany, United States Nesco Resource, LLC Full timeNesco Resource is seeking an Administrative Assistant for our client in Albany, NY. This position provides general office and customer service support to the weatherization and energy services department, manages and/or maintains correspondence, files and records, and relieves staff of clerical work and administrative and business detail. Schedule:...
-
Administrative Assistant
2 months ago
Albany, United States StateJobsNY Full timeThe most ideal candidate will have the following skills and competencies: • Excellent verbal, written, and organizational skills - including strong presentation skills • Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy • Proactive and independent with the ability to...
-
Administrative Assistant
3 weeks ago
Albany, United States StateJobsNY Full timeThe most ideal candidate will have the following skills and competencies:• Excellent verbal, written, and organizational skills - including strong presentation skills• Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy• Proactive and independent with the ability to...
-
Administrative Assistant
2 weeks ago
Albany, United States StateJobsNY Full timeDuties Description The New York State Senate's Student Programs Department is seeking a discrete, detail-oriented individual with strong problem-solving skills to join their team as an Administrative Assistant. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Student Programs...
-
Administrative Assistant
4 weeks ago
Albany, United States StateJobsNY Full timeThe most ideal candidate will have the following skills and competencies:• Excellent verbal, written, and organizational skills - including strong presentation skills• Strong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy• Proactive and independent with the ability to...
-
Administrative Assistant
3 weeks ago
Albany, United States Thrivent Full timeSummaryThis position provides administrative support to Paula-Christie Heighton. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...
-
Administrative Assistant
4 weeks ago
Albany, United States Thrivent Full timeSummaryThis position provides administrative support to Paula-Christie Heighton. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...
-
Administrative Assistant
4 weeks ago
Albany, United States Thrivent Financial Full timeSummary This position provides administrative support to Paula-Christie Heighton. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...
-
Administrative Assistant
2 months ago
Albany, United States Thrivent Financial Full timeSummary This position provides administrative support to Paula-Christie Heighton. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...
-
Administrative Assistant
2 months ago
Albany, United States New York State Civil Service Full timeNY HELP Yes Agency Senate, NYS Title Administrative Assistant Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40000 to $50000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage...