Executive Secretaries and Administrative Assistants

4 weeks ago

Delmar, United States Nexus Staff Full time

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 161 Delaware Ave., Delmar, NY 12054
Job Duration: 1 Year
Closing: 03/27/2024.

Minimum Education:
  • High school diploma or equivalent

Work Experience:
  • Previous experience in administrative support roles preferred
  • Familiarity with office administration and management
  • Experience managing calendars, scheduling meetings, and handling confidential matters

Job Duties:
  • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests.
  • Perform clerical functions such as receiving visitors, arranging conference calls, and scheduling meetings.
  • Manage an active calendar of appointments and complete expense reports.
  • Compose and prepare correspondence regarding sensitive and confidential matters.
  • Coordinate technology needs for Executive staff.
  • Act as Justice Center Management's personal representative in dealing with the public and in routine contact with other State executives.
  • Take notes, compose, type, and distribute meeting notes, correspondence, and reports.
  • Assist in the execution of special projects/initiatives and perform routine administrative functions as directed.
  • Assist Justice Center staff with maintaining fleet vehicles by driving cars for oil changes, tire rotations, etc. (minimal part of duties).

Preferred Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Teams, SharePoint), Adobe Pro, and Outlook
  • Ability to quickly learn and utilize the Justice Center database program
  • Valid NYS driver's license and ability to drive fleet vehicles for maintenance (minimal part of duties)

Misc. Information:
  • Full-time position with current hours of 9:00am – 5:00pm ET, with the possibility of adjustment if necessary.
  • Overtime may be required.
  • The position is expected to be in-person at the Delmar office of the Justice Center, with free parking provided.
  • Fleet maintenance tasks (such as driving cars for oil changes, tire rotations, etc.) are secondary and minimal parts of the job duties.
  • Interview will take place In Person or Online based on the availability.
  • Training will be provided to the candidate.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

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