Administrative Coordinator
3 weeks ago
Description
JOB SUMMARY:
Provide administrative support for the County Attorney's Office using discretion, confidentiality and professionalism. Perform administrative and clerical work, including but not limited to scheduling and support for attorneys, assisting the public and county departments by listening to inquiries, problem solving, and directing to appropriate attorney, county department, or other service as needed.
Essential Duties
ESSENTIAL JOB FUNCTIONS:
(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any time. All responsibilities may not be performed by all incumbents.)
Provides administrative support to all staff in the County Attorney's Office.
Greets and interacts with visitors that come to County Attorney's Office which includes the general public, staff from other Mesa County Departments and elected officials, and responds to inquiries, directs questions to appropriate attorney or department, and problem solve as necessary.
Answers main telephone line into County Attorney's Office using professional phone demeanor and transfer or redirect inquires as necessary. Be proficient on phone system to include initiating, managing and routing conference calls as requested.
Processes incoming and outgoing mail including date stamping, routing and distribution.
Document management as needed, to include creating new files, preparing hearing sheets for attorneys, organizing files, copying and distributing documents, scanning documents, faxing documents, retrieving closed files, data tracking, closing files, and other duties related to document management.
Drafting basic legal documents for attorney approval, such as Notices or Subpoenas, as requested.
Processing and E-Filing legal documents utilizing courts' e-filing systems upon attorney approval, or hand-delivering legal documents as requested. Obtaining and processing certified court orders as requested. Notarize documents as requested.
Utilizes case management software and regularly enters data to update case files.
Monitors and ensures office equipment, such as fax machine and copying machines, are working as needed and coordinating repairs as necessary.
Coordinateswithfacilitiestoensureofficespacesaremaintainedasnecessary.
Interacts with other county personnel to complete office administrative duties as assigned. Plans and assists with special events.
Maintain multiple databases.
Cash handling responsibility to include maintaining and balancing petty cash fund, logging monthly invoices and payables, and other budgetary monitoring tasks as assigned.
Monitors office supply levels and purchases supplies and other specialty items as requested.
Coordinates and schedules meetings for attorneys as requested, to include scheduling meeting spaces and ensuring the meetings are calendared.
Completes special projects as assigned.
Proactively engages in administrative and clerical work necessary to support the County Attorney's Office.
Performs any other work necessary for the efficient operation of the County Attorney's Office as requested by any member of County Attorney Leadership Team.
Correctly prioritizes work and completes work within time-frame requested or alerts supervisor in advance that the deadline may not be met.
Maintain discretion, confidentiality and professionalism at all times.
Demonstrates ability to work with County staff at all levels and to respond in a competent and timely manner to job assignments as requested and as assigned by supervisor. Maintain effective contact with County staff on an ongoing basis.
Communicates with supervisor and leadership team on a regular basis as to the progress of assigned projects.
Be present in the office, or at specific other locations as required by the schedule, during normal working hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.) to provide support to County staff as required and as assigned.
Oral and written communications must be clear and effective.
Performs other related duties as assigned.
-
Administrative Coordinator
2 weeks ago
San Diego, United States Channel Partners Group Full timeWe are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along...
-
Administrative Coordinator
3 days ago
San Diego, United States Ascend Full timeJob DescriptionJob DescriptionCommercial Real Estate Administrative CoordinatorJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and...
-
Administrative Coordinator
1 month ago
San Diego, United States Intilify INC Full time**Job Title**:Administrative coordinator **Job Locations**:San Diego, CA 92123 **Shift time**:(8:30am-5pm), Mon-Fri **Contract duration**: 16 weeks + possible extension **Guarantee hours**: 40 hours **Start Date**: 05/06/2024 **Roles and responsibilities**: - Responsible for entering & maintaining admission information for patients into the electronic...
-
Administrative Coordinator
1 month ago
San Diego, United States UC San Diego Health Full timePayroll Title: - PROJECT POLICY ANL 2 - Department: - SCH OF PHARMACY AND PHARM. SCI - Hiring Pay Scale - $27.16 - $36.93 / Hour - Worksite: - La Jolla - Appointment Type: - Career - Appointment Percent: - 100% - Union: - Uncovered - Total Openings: - 2 - Work Schedule: - Days, 8 hrs/day, Monday-Friday**#128285 Administrative Coordinator***:Extended...
-
Administrative Coordinator
23 hours ago
San Diego, United States VESTIS Full timeVestis - 5665 Eastgate Drive [Office Assistant / Receptionist] As an Administrative Coordinator at Vestis, you'll: Coordinate all administrative tasks for the office, including managing schedules, organizing meetings, and handling correspondence; Maintain accurate records of office expenses and inventory levels; Assist with the onboarding process for new...
-
Administrative Coordinator
4 weeks ago
San Diego, United States Vestis Full timeOverview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...
-
Administrative Coordinator
4 days ago
San Diego, United States TriStaff Group of Companies, Division of Amtec Full timeADMINISTRATIVE COORDINATORESSENTIAL DUTIES AND RESPONSIBILITIESProcess Web SurveysRespond to members' written correspondence within 24-hour timeframeReview and improve existing written template responsesFile Maintenance – Filing, organizing, auditing, scanning Call Center coverage as needed Administrative support to the Leadership team of the Program...
-
Administrative Coordinator
1 month ago
San Diego, United States Affinity Development Group Full timeJob DescriptionJob DescriptionSUMMARY The Administrative Coordinator for the Program Specialist Group (PSG) will be customer service driven, a team player and be able to multi-task and thrive in a fast-paced environment. This role will be a pivotal part of the Program Specialist Group and will be responsible for managing e-mail correspondence, surveys, and...
-
Administrative Coordinator
2 days ago
San Diego, United States VESTIS Full timeOverview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...
-
Administrative Coordinator
1 week ago
San Diego, United States Vestis Full timeOverview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...
-
Bilingual Administrative Coordinator
1 month ago
San Diego, United States Amtec Global Solutions Inc Full timeJob DescriptionJob DescriptionRole: Bilingual Administrative CoordinatorLocation – Del Mar, CATraining Hours- 9:30Am-6:00PM (3-6 months)Normal hours- 10:30AM-7:00PMDuration: contractPay Rate- $20.50/hourly **Background Check Required** SUMMARY The Administrative Coordinator for the Program Specialist Group (PSG) will be customer service driven,a team...
-
Administrative Coordinator
4 weeks ago
San Diego, United States Vestis Corporation Full timeOn site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Payroll, Administrative, Coordinator, Processor, Support, Manufacturing, Accounting, Management
-
Administrative Coordinator
2 days ago
San Diego, United States Aramark Uniform Services Full timeOverview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...
-
Department Coordinator
3 days ago
San Diego, United States California State University Full time**Job no**: 538392 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Position Summary** The Department Coordinator in the College of Education will provide coordination and administrative...
-
Department Coordinator
4 weeks ago
San Diego, United States San Diego State University Full time**Job no**: 538392 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary The Department Coordinator in the College of Education will provide coordination and administrative support...
-
Department Coordinator
4 days ago
San Diego, United States California State University Full timeDepartment Coordinator (Administrative Support Coordinator II)Job no: 538392 Work type: Staff Location: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Position SummaryThe Department Coordinator in the College of Education will provide...
-
Administrative Coordinator
6 days ago
San Diego, United States TSAC Engineering Full time**Are you interested in joining a successful civil engineering firm that strives to create a unique culture of teamwork, growth opportunities and recognition?** **TSAC Engineering** is a growing Civil Engineering and Land Surveying firm with **plenty of room for advancement**. Your career goals and work/life balance are important to us and we want to see...
-
Administrative Services/recruiting Coordinator
1 month ago
San Diego, United States Kratos Defense Full timeKratos is seeking an Administrative Services/Recruiting Coordinator to join the Corporate team at our San Diego location. This position is onsite. Kratos Defense & Security Solutions, Inc. (NASDAQ:KTOS) develops and fields transformative, affordable technology, platforms, and systems for United States National Security related customers, allies, and...
-
Administrative Coordinator
5 days ago
San Diego, United States TSAC Engineering Full timeJob DescriptionJob DescriptionSalary: $25.00 - $35.00 hourlyAre you interested in joining a successful civil engineering firm that strives to create a unique culture of teamwork, growth opportunities and recognition? TSAC Engineering is a growing Civil Engineering and Land Surveying firm with plenty of room for advancement. Your career goals and...
-
Administrative Coordinator
3 weeks ago
San Francisco, United States Ascend Talent Solutions Full timeOur client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with...
