Administrative Assistant

3 weeks ago

Boston, United States Educate 360 LLC Full time
Job Type

Part-time

Description

Office Location/Schedule: 3-day week schedule / Boston, MA

Classification: Non-Exempt / Hourly

About Us

Educate 360 is a family of specialized brands with a joint mission: to help individuals and organizations gain the skills needed to thrive in today's technology-led and innovation-driven economy. Educate 360 develops integrated solutions across brands to achieve enterprise customers' learning & development goals in Management & Leadership, Data Science, and IT skills. With locations across the U.S. and Europe, we have brought our instructor-led and on-demand training, coaching, and consulting to numerous individuals and organizations.

About the Role

The Administrative Assistant provides comprehensive administrative and executive support across the organization. This role is ideal for someone who is highly organized, detail-oriented, and capable of handling a wide variety of administrative tasks in a fast-paced environment. The position is based in Boston, MA, and requires an in-office 4-day week schedule.

Main Responsibilities
  1. Administrative Support:
  • Handle general administrative duties such as managing emails, phone calls and maintaining office supplies.
  • Prepare and process documents, reports, and correspondence as needed.
  • Assist with scheduling, calendar management, and organizing meetings.

2. Executive Support:
  • Provide direct support to senior executives, including calendar coordination, travel arrangements, and expense reporting.
  • Prepare presentations, meeting agendas, and materials for executive meetings.
  • Manage confidential information with discretion.

3. General Communication Management:
  • Serve as a liaison between staff, executives, and external contacts.
  • Draft, proofread, and distribute communications on behalf of the team.
  • Ensure timely and efficient follow-up on action items.

4. Office Coordination:
  • Oversee the organization and maintenance of office space, ensuring a clean and efficient work environment.
  • Coordinate with vendors, service providers, and building management as needed.
  • Help plan and organize company events, meetings, and team activities.

Requirements

  • Bachelor's degree in business administration, communications, or a related field.
  • Proven experience as an administrative or executive assistant.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational, problem-solving, and multitasking abilities.
  • Ability to work independently and be a team player.
  • Discretion and confidentiality are essential.
  • High level of integrity and professionalism.
  • Strong interpersonal skills with a proactive approach.
  • Detail-oriented with a focus on accuracy and quality.
  • Adaptable, flexible, and able to work in a fast-paced environment.

Why Educate 360?

At Educate 360, we recognize that truly great ideas come from the bringing together of diverse experiences, opinions, and perspectives in an environment where they can be freely shared; and, that effective teamwork is only possible when every member feels empowered, valued, and respected. We are committed to fostering a culture that values all that diversity has to offer; where we are all accepted and included; where we equitably show respect for our fellow employees and feel respected in return; and, where we all feel empowered to contribute in the best ways we know how. To learn more about our company and values, please visit educate360.com.

Benefits: We're committed to supporting our employees' health, financial stability, and overall well-being. Our comprehensive benefits include competitive Paid Time Off (PTO), Medical, Dental, and Vision plans, 100% company-paid Life and Disability insurance, as well as voluntary options for additional coverage and retirement (401k) plans.

Equal Opportunity Employer: Educate 360 is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, marital status, national origin, citizenship status, disability, or veteran status.

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