Administrative Assistant

4 days ago


Boston, United States MARION EDWARD & ASSOCIATES, INC. Full time

Hiring an Administrative Assistant


Job Title: Administrative Assistant

Location: Boston, MA (Fully In-Person)

Hours: Part-Time - 9:00 AM – 1:00 PM, Monday through Friday

About The Client

Working for a nonprofit organization dedicated to ensuring equitable access to graduate education and empowering underrepresented communities to achieve leadership roles. We cultivate an environment of collaboration, innovation, and impact at our Offices & Clubhouse and are seeking a dedicated Administrative Assistant to support our mission.


Position Summary

The Part-Time Administrative Assistant will play a crucial role in maintaining the smooth daily operations of the Company. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Assistant will work closely with the team to ensure the programs, meetings, and initiatives run seamlessly.

Operational Support

  • Open the office each morning and prepare the space for daily activities.
  • Coordinate and schedule cleaning services to maintain a welcoming and professional environment.
  • Manage ordering and restocking of office and program supplies.
  • Handle printing needs for events, meetings, and programming.
  • Check and sort incoming mail; ensure timely responses or redirection.

Administrative Tasks

  • Answer phones, triage inquiries, and route calls to appropriate staff.
  • Monitor and triage emails to ensure prompt responses.
  • Schedule meetings and appointments for staff and partners.
  • Enter and organize new leads into the CRM database.
  • Draft and send donor acknowledgments and other correspondence.

Programmatic and Event Support

  • Order and coordinate food deliveries for programs and meetings.
  • Provide logistical support for events, including packing bags and setting up meeting spaces.
  • Assist with program-related tasks, such as preparing materials and offering onsite support.

Technical and Facility Support

  • Work with IT Support to handle ticket requests for the Company’s technology.
  • Ensure meeting spaces are equipped with the necessary tools and materials.

Additional Responsibilities

  • Maintain a proactive approach to identifying areas for operational improvement.
  • Perform other tasks as needed to support the Clients team and mission.

Qualifications

  • Proven experience in administrative, operational, or event coordination roles.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and Google Workspace,
  • Familiarity with Customer Relationship Management (CRM) tools.
  • Ability to lift and carry up to 25 pounds (e.g., event materials).
  • Familiarity with basic tech troubleshooting is a plus.


  • Boston, United States The Procter & Gamble Company Full time

    We are seeking an experienced Administrative Assistant to join our team at P&G. As an Administrative Assistant, you will play a significant role in supporting our daily operations and ensuring smooth administrative processes. The ideal candidate will Administrative Assistant, Administrative, Assistant, Manufacturing, Support


  • Boston, United States The Panther Group Full time

    The Panther Group has an immediate need for an Administrative Assistant in the Boston, MA area. This is a hybrid opportunity. Qualifications Administrative Experience: Experience in higher education, research development, research administration, or Administrative Assistant, Administrative, Assistant, Staffing, Payment Learn More


  • Boston, United States State of Massachusetts Full time

    The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/ Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of th Administrative Assistant, Administrative, Business Manager, Assistant, Operations, Processing


  • Boston, United States Cambria Company, LLC Full time

    As an organizational and process guru, the Administrative Assistant will set the pace for efficiency at the Distribution Center. Providing high level administrative support to the Distribution Center Manager, this role will be essential to day-to-day Administrative Assistant, Administrative, Assistant, Processing, Manager, Manufacturing


  • Boston, United States City of Boston Massachusetts Full time

    Maintains financial and personnel records. Assists the Senior Administrative Assistant with his/her duties. Performs related duties as required. Minimum Entrance Qualifications: Applicants must have at least two (2) years of full-time or equivalent p Administrative Assistant, Administrative, Assistant


  • Boston, United States City of Boston Massachusetts Full time

    Maintains financial and personnel records. Assists the Senior Administrative Assistant with his/her duties. Performs related duties as required. Minimum Entrance Qualifications: Applicants must have at least two (2) years of full-time or equivalent p Administrative Assistant, Administrative, Assistant Learn More


  • Boston, United States Hire Partnership, LLC Full time

    We are seeking an Experienced Administrative Assistant in the Boston, MA. If you have office experience, data entry, scheduling, answering the phones then we want to see you apply! Why is this a GREAT opportunity? Great opportunity to gain more exper Administrative Assistant, Administrative, Assistant, Staffing


  • Boston, United States Hire Partnership, LLC Full time

    We are seeking an Experienced Administrative Assistant in the Boston, MA. If you have office experience, data entry, scheduling, answering the phones then we want to see you apply! Why is this a GREAT opportunity? Great opportunity to gain more exper Administrative Assistant, Administrative, Assistant, Staffing Learn More


  • Boston, United States Solugenix Corp Full time

    Administrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.


  • Boston, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #39951 Salary: $22.00 Job Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the...


  • Boston, United States MCPHS University Full time

    The School of Physician Assistant Studies seeks an Administrative Assistant who provides administrative support for the program, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks: * Serves as the first point of contact for the department; greets visitors and callers;...


  • Boston, United States Eastern Bank Full time

    Responsibilities include, but are not limited to the following: Manages and organizes all aspects of the EVPs calendar of appointments and events, managing multiple requests for face to face meetings as well as prioritizing requests. Coordinates log Administrative Assistant, Administrative, Skills, Microsoft, Assistant


  • Boston, United States TalentBurst, Inc. Full time

    Administrative Assistant 11/11/24  to 02/08/25 13 Weeks 40 Hours/week 8H Day 08:00 AM - 04:30 PM Boston, MA Description: Administrative in nature with specific focus on contract documents and data management related to clinical trial contracts. Required Qualifications: High School diploma or GED required. Associate's degree preferred. 1-3 years related...


  • Boston, United States Marriott Hotels & Resorts Full time

    Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile mach Administrative Assistant, Administrative, Assistant, Hotel, Computer


  • Boston, United States Webster Bank Full time

    If you're looking for a meaningful career, you'll find it here at Webster. Founded in 1935, our focus has always been to put people first--doing whatever we can to help individuals, families, businesses and our colleagues achieve their financial goal Administrative Assistant, Administrative, Assistant, General Maintenance, Skills, Banking


  • Boston, United States Axelon Services Corporation Full time

    Administrative Assistant Boston, MA 6+ Month Contract Onsite Pay: 19.73/hr, W 2 The candidate will be expected to work onsite and normal businesses hours, Monday through Friday, 8:45 am to 5:00 pm. The candidate should be proficient in all Microsoft Office applications and have excellent written and oral communication skills. Problem solving skills...


  • Boston, United States Axelon Services Corporation Full time

    Administrative Assistant Boston, MA 6+ Month Contract Onsite Pay: 19.73/hr, W 2 The candidate will be expected to work onsite and normal businesses hours, Monday through Friday, 8:45 am to 5:00 pm. The candidate should be proficient in all Microsoft Office applications and have excellent written and oral communication skills. Problem solving skills...


  • Boston, United States Professional Staffing Group Full time

    Administrative AssistantWhat's In It For You:Comprehensive and competitive benefit packagesJoin a team-oriented group of faculty, staff, and researchersWork for one of the top universities in the USStable educational environmentHuge opportunity for career developmentStrong job security About the Opportunity:Our client located in Boston, MA is founded to...


  • Boston, United States Professional Staffing Group Full time

    Administrative AssistantWhat's In It For You:Comprehensive and competitive benefit packagesJoin a team-oriented group of faculty, staff, and researchersWork for one of the top universities in the USStable educational environmentHuge opportunity for career developmentStrong job security About the Opportunity:Our client located in Boston, MA is founded to...


  • Boston, United States State of Massachusetts Full time

    The Office of Campaign and Political Finance seeks an Administrative Assistant. Working under the direction of the Chief Financial Officer/Business Manager, the Administrative Assistant is responsible for assisting in the day-to-day operations of the office. OCPF is an independent state agency with 17 employees and a $2 million annual budget. For a full...