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Accounts Payable Specialist

4 months ago

Bluffton, United States Troon Golf, L.L.C. Full time

Belfair - Accounts Payable Specialist

$28/hour

Belfair Property Owners Association is hiring an Accounts Payable Specialist to join our Accounting Team.

The Accounts Payable Specialist plays a critical role in the financial operations of the Accounting Department by managing and processing invoices, ensuring timely payment to vendors, maintaining accurate records, and resolving any discrepancies or issues that may arise. This position requires strong attention to detail, organizational skills, and proficiency in accounting software and financial procedures. The role will assist in the month-end close process and account reconciliations.

Key Responsibilities

Invoice Processing: Receive and review invoices from vendors, ensuring accuracy and completeness of information. Utilize accounts payable software programs to facilitate departmental approvals and accurate coding.

Payment Processing: Prepare and process payments to vendors, which may include checks, electronic transfers, or other methods according to company policies and procedures. Ensure timely and accurate payments to avoid late fees or disruptions in services.

Vendor Management: Communicate with vendors regarding invoice inquiries, discrepancies, and payment status. Maintain positive relationships with vendors to facilitate smooth transactions and resolve any issues promptly.

Record Keeping: Maintain organized and accurate records of accounts payable transactions, including invoices, payments, and correspondence. Ensure compliance with accounting principles and internal controls.

Credit Card Management: Review and process employee credit card charges, verifying receipts and reconciling weekly reports for accuracy.

Month-End Close: Assist with month-end closing procedures, including reconciling accounts payable transactions, preparing accruals, and generating financial reports as needed.

Audits and Compliance: Support internal and external audits by providing documentation and explanations of accounts payable transactions. Ensure compliance with company policies, regulatory requirements, and accounting standards.

Process Improvement: Identify opportunities to streamline accounts payable processes, improve efficiency, and reduce costs. Implement best practices and recommend software enhancements or automation solutions.

Qualifications

* Bachelor's or associate degree preferred.
* Proven experience of 3-5 years in accounts payable or related financial roles.
* Familiarity with accounts payable automation software is advantageous.
* Comprehensive understanding of accounting principles and financial procedures.
* Exceptional attention to detail and accuracy in data entry and record-keeping.
* Strong communication skills, both written and verbal, for effective interaction with vendors and team members.
* Ability to prioritize tasks, meet deadlines, and thrive in a fast-paced environment.
* Proficient analytical and problem-solving skills to resolve discrepancies and enhance processes.

Benefits

Belfair POA (Troon Golf) offers exceptional benefits to all full-time employees the first of the month following employment.

* Medical
* Dental
* Vision
* Immediate Paid Time Off (PTO)
* 401k, plus Match
* Life Insurance
* Short Term Disability
* Monthly Associate Appreciation Events

Belfair offers an exceptional and supportive work environment. We are ideally located in Bluffton, SC with proximity to Hilton Head Island, Savannah, and Beaufort.