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Accounts Payable Manager

4 months ago

Anchorage, United States OBEC Consulting Engineers Full time

For over 60 years, DOWL has thrived as an established, highly reputable, professional services consulting firm, recognizing that the foundation of our past, present, and our future is our people. It takes a strong collaboration between our recruiting team and our hiring managers to find the right talent at the right time. DOWL's foundation is built on four core values: Inclusion, Integrity, Innovation, and Inspiration. These values are rooted in everything we do. As a valued partner on our Corporate Shared Services team, you will be one of the People Who Make It Happen

Position Summary

The Accounts Payable Manager will be responsible for the review of accounts payable transactions. This role will collaborate with the accounting and finance teams to ensure effective financial reporting and compliance with all financial regulations and procedures. This position will be responsible for managing the accounts payable close process as well as coordination of audit activities related to accounts payable.

Essential Duties and Responsibilities

* Manages and supervises the accounts payable department and staff in the organization.
* Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness.
* Ensures that the accounts payable and the company's financial obligations are met efficiently.
* Responsible for preparation and/or review of 1099, personal property, and sales tax filings.
* Assists with external audits and tax returns.
* Provides review and oversight of processing for expenses related to general overhead, project expenses, and employee reimbursements.
* Review status of all outstanding payables and ensure compliance with project contracts and company processing guidelines.
* Assist in the ongoing improvement and refinement of internal control procedures and operational efficiency in consultation with senior management.
* Assist Controller in creating testing procedures to evaluate and enhance internal controls related to vendor payments and employee expense reimbursement.
* Responsible for coordinating accounts payable monthly close activities with Controller.
* Responsible for preparation and/or review of supporting schedules, reconciliations and analysis of accounts.
* Ensures account reconciliations are completed timely and accurately; resolves reconciling items on a timely basis.
* Prepare monthly journal entries for cost allocations and expense accruals.
* Performs reviews of accounts payable transactions to check accuracy and adequacy of required supporting documentation.
* Assists with development of expense reimbursement policies that are complaint with contract requirements.
* Coordinate the development of employee training on expense reimbursement processes, policies and systems.
* Assist in the implementation of change within the organization relating to accounts payable.
* Coordinate, develop and update written policies and procedures over the accounts payable financial close and reporting processes.
* Other duties may be assigned.

Skills and Qualifications

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Bachelor's degree in accounting or a related field or 10 years of relevant accounting experience in lieu of degree required
* A minimum of five (5) years of progressive GAAP complaint accounting experience
* A minimum of three (3) years in a supervisory position
* Experience in an architecture/engineering/construction environment preferred
* Experience with Federal Acquisition Regulations preferred
* Prior experience with Deltek Vision or another project-based ERP system preferred
* Proficient with Microsoft Applications
* Ability to self-motivate, act, and operate independently with minimal supervision
* Strong verbal and written communication and interpersonal skills
* Ability to work cooperatively and collaboratively with all levels of employees, management, and external parties to maximize performance, problem solving, and results
* Strong organizational and time management skills
* Highly detail oriented and organized in work
* Relies on experience and judgement to plan and accomplish goals
* Excellent analytical and problem-solving skills
* Requires sufficient English skills to understand and compose correspondence, proofread documents, and effectively communicate with internal staff and clients
* Ability to define problems, collect data, establish facts, and draw valid conclusions

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Geographical location taken into consideration for compensation.