Data Control Clerk

1 month ago


Elizabethtown, United States Hardin County Schools Full time
LOCAL DISTRICT CLASSIFICATION PLAN

SUMMARY CLASS TITLE: DATA CONTROL CLERK

This is a full-time position; 261 days per school year; 7.5 hrs/day (For the 2024/2025 school year.

BASIC FUNCTION:

Operate data control equipment and process job runs for District users; maintain input data logs and prepare data for input; log, process and deliver input and output data; scan documents to assure accuracy and to detect errors; operate off-line support equipment and maintain magnetic tapes.

REPRESENTATIVE DUTIES:

  • Receive and process job run requests from users; maintain input data logs and prepare input data for data entry and computer operations staff.
  • Separate, decollate and package computer generated reports for distribution to user departments District-wide.
  • Maintain on-site and off-site tape libraries by accurately logging, pulling and returning tapes to the scratch pool.
  • Load optical scanner programs, scan documents and detect errors; perform preventive maintenance on equipment as required.
  • Maintain payroll totals and employee Master File posting totals to assure that file is in balance with transaction postings and various computer-generated listings.
  • Maintain encumbrance and disbursement totals along with Master Budget file and yearly budget file posting totals to assure that files are in balance with transactions postings and various computer-generated listings.
  • Receive telephone calls and take messages for other department staff; assist and substitute for other department staff as required.
  • Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
  • Operation of data control and data entry equipment.
  • Methods and techniques of data control.
  • Modern office practices, procedures and equipment.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Policies and objectives of assigned program and activities.
  • Data input procedures and record-keeping procedures and requirements.

ABILITY TO:
  • Operate computers and peripheral equipment properly and efficiently.
  • Detect errors in the material and data being processes.
  • Perform technical data control duties.
  • Review and verify input and output data to assure accuracy and efficiency.
  • Receive and process job run requests from users.
  • Maintain tape libraries.
  • Type at 40 words net per minute from clear copy.

Data Control Clerk - Continued Page 2

ABILITY TO - continued:
  • Understand and follow oral and written directions.
  • Meet schedules and time lines.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years data entry or data control experience.
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