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Executive Assistant, Legal Operations

4 months ago

Holland, United States MillerKnoll, Inc. Full time

Why join us?

Our purpose is to design for the good of humankind. It's the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.

General Purpose

Under minimal supervision, the Executive Assistant, Legal Operations will act as a key member of the MillerKnoll Global Legal and Compliance team. The Executive Assistant, Legal Operations will assist with a variety of matters in support of the General Counsel and Corporate Secretary, including support of the Company's Board and Corporate Governance. The role will be responsible for budget management and reporting, in addition to the development, implementation, and enhancements of programs, process and workflows in support of the Legal team. The role will also facilitate legal department communication, overseeing iManage and maintaining Global Legal content.

Essential Functions

Corporate Governance:

Board Content Coordination

* Organize timely development of Board Committee content in partnership with the management committee liaisons.


* Proofread and edit MillerKnoll Board of Director and Committee documents, upon request, including subsidiary boards.


* Review Board and Committee meeting minutes and apply GC signature once approved.


* File management for key documents and meeting minutes.


* Coordinate quarterly reviews with portal vendor for support, client requests.


* Schedule meetings with Committee Chairs and Board Members.


* Close communications/ coordination with General Counsel/ Deputy General Counsel on Committee document preparation.



Manage process to support quarterly Legal Letters to External Auditor

* Communicate project timelines to members of the Legal LT and other attorneys.


* Coordination of edits on draft document, including supplemental notes.


* Collaborate with Counsel to prepare final versions, apply digital signature, and send to external auditors.



Processing signature requests on key legal/ finance documents

* Coordinate with requestors for required signatures on key legal and finance documents and redistribute to requestor or others as needed.


* Verify review by legal/ paralegals to confirm proper signatories for each entity.


* Electronically file all signed documents by General Counsel and other business leaders.



Board of Directors Manual

* Collaborate with Counsel to update manual as needed, at least on a bi-annual basis.


* Upload to Directors Desk for access by Board Directors.



Support Legal & Compliance Function:

Global Team Communications Management

* Create and maintain Legal Roadshow document to help market Legal Team.


* Maintain primary distribution lists for Global Legal teams in Outlook contacts.



Process Definition and Reporting

* Identify key, repeatable processes across the Legal & Compliance team.


* Identify key reports for distribution to the Legal Leadership Team and for Key Clients.


* Identify opportunities to leverage AI to drive efficiencies across Legal and Compliance function.



Website Updates for Legal

* Maintain data on legal website.



Writing and Proofreading

* Create/edit presentations, reports, other documents for a wide audience: Board Directors, LT, Legal LT, Global Legal Team.



Vendor Management

* Support RFPs as part of vendor selection in partnership with Procurement.


* Create expenditure approval requests and process payments.


* Work with Procurement to create/extend relevant contacts.



Provide Travel Planning and Expense Management Support

* Book business travel, manage expense reports for General Counsel and leadership team.



Onboard new Legal & Compliance Associates

* Work with HR Business Partner to create/maintain a new employee onboarding checklist.


* Schedule necessary internal meet & greet meeting, ensure key contacts are shared for internal support, etc.



Education/Experience

* Bachelor's degree or paralegal certificate.


* At least 7 - 10 years' of professional experience in a business law firm or corporate legal department.


* Prior experience supporting a public company Board of Directors.


* Experience managing projects and people in a fast-paced agile environment.


* Change agent who can influence and anticipate potential needs of the Legal & Compliance team.


* Exceptional attention to detail.


* Ability to proof and edit Board-level content.


* Excellent organization and communication skill.



Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to perform all essential functions of the position with or without accommodations.

Who We Hire?

Simply put, we hire everyone. MillerKnoll is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We're committed to equal opportunity employment, including veterans and people with disabilities.

This organization participates in E-Verify Employment Eligibility Verification. In general, MillerKnoll positions are closed within 45 days and are open for applications for a minimum of 5 days. We encourage our prospective candidates to submit their application(s) expediently so as not to miss out on our opportunities. We frequently post new opportunities and encourage prospective candidates to check back often for new postings.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.