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Executive Assistant

4 months ago

New Holland, United States Opusing Corporation Full time
Job DescriptionJob Description

Position : Executive Assistant/Network Development Operations Analyst

Location : New Holland, PA 17557

Duration : 12-18 Months (Possible Contract to Hire)

Shift : 1st Shift

Pay Rate : $25.00/hr. on W2

 

RESPONSIBILITIES

· Developing and maintaining team SharePoint site, for all departments and building a folder structure at an organizational level and then re-organizing all existing data

· Work closely with head of Network Development and all Dept managers to develop, track, and manage regional KPI for all functions

· Lead interface for all support functions for service dealer setup: location and data transfer, central site maintenance and organization, managing small contract modification by interfacing with legal for approval and filing new paperwork, third party service provider cost tracking

· Working cross functionally with management heads to identify process improvement opportunities, propose system modifications, and devise data governance strategies.

· Support for Site coordination including Executive travel support and local support activities related to local team events including building travel event plans, supporting logistics and facility maintenance

· Inventory Tracking and management offering weekly updated to management and recommendations on trends and issues

· Ability to cross-train with Sales operation team to learn the following activities to support the team during high volume months:

o Supplier management order entry and tracking

o SAP data entry for Invoicing

o SAP PO Entry and payment tracking

o Filing and tracking of Emissions documents

o Zero hour quality tracking

o Customer delivery issue tracking and resolution

· Interface with customers.

· Manage and distribute sales related information within the office between internal and external customer

· Schedule meetings and take detailed notes for post meeting summary.

· Prepare weekly, monthly, quarterly presentations.

· Create and maintain spreadsheets and dashboards.

· Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

 

SKILLS

Skillset

· Must be detail oriented and analytical

· Be an outside the box thinker

· Excellent organizational and time management skills

· Courteous

· Reliable

· Strong work ethic

· Act in a professional manner at all times

· High problem-solving and critical thinking skills

· Strong technical, interpersonal and communication skills

· Customer centric focus

· Able to multitask efficiently.

· Teamwork and collaboration skills

· Excellent phone manner and management is a key requirement.

· Advanced Microsoft Office Suite experience is a must, prefer intermediate excel skills

· Clean and prepare data for analysis. This includes removing errors, identifying outliers, and transforming data into a format that can be analyzed.

· Comfortable using data to construct business inferences with limited or incomplete information.

· Quick leaning and ability to learn through dealing directly with local information experts

· Advanced knowledge and use of Microsoft Office Products is a must.

· Ability to approach problems logically and make informed decisions based on the data.

· Ensuring accuracy in data analysis and recognizing anomalies or errors in data.

· Clearly conveying findings, both written and orally, to non-technical stakeholders. This includes creating reports and presentations that gives the insights from the data.

· Proactive approach with comfort interfacing.

· Collaborating with other departments or teams, understanding their needs, and providing them with relevant data insights.

· Recognizing the ethical implications of data usage, storage, and analysis, especially in terms of privacy and security.

· Other duties and tasks as assigned by management

 

EDUCATION

· Bachelor’s Degree in a business discipline

 

REQUIRED SKILLS

· Extrovert personality

· Problem Solver

· Ability to work with confidential items

· Ability to think on their own

· Must have integrity and ability to work with multiple audiences (vendors, distributers, co-workers, management)

 

Company DescriptionOpusing is a 100% Minority-owned and diversity-certified Digital Transformation and staffing firm that empowers startups, businesses, and corporations to leverage the power of Technology and Manpower to trigger unstoppable growth. The success of our clients is the only goal of our team, which is led by digital native professionals in creative thinking, programming paradigms, and commercial acumen.

We are a globally growing firm with our headquarters in Boston, USA. With a focus on addressing clients' unique needs by significantly enhancing their businesses, we offer unmatched staff augmentation, HR outsourcing, and IT & non-IT staffing services globally.

We have been a forward-thinking and trustworthy technology & staffing partner for top-tier brands since 2007. We have worked with fortune 2000 companies in North America -the United States, Canada, India, and the UK. We have been the primary go-to vendor for all our clients for Contract and Fulltime Professional services, Offshore Staffing & SOW-based project work.Company DescriptionOpusing is a 100% Minority-owned and diversity-certified Digital Transformation and staffing firm that empowers startups, businesses, and corporations to leverage the power of Technology and Manpower to trigger unstoppable growth. The success of our clients is the only goal of our team, which is led by digital native professionals in creative thinking, programming paradigms, and commercial acumen.\r
\r
We are a globally growing firm with our headquarters in Boston, USA. With a focus on addressing clients' unique needs by significantly enhancing their businesses, we offer unmatched staff augmentation, HR outsourcing, and IT & non-IT staffing services globally.\r
\r
We have been a forward-thinking and trustworthy technology & staffing partner for top-tier brands since 2007. We have worked with fortune 2000 companies in North America -the United States, Canada, India, and the UK. We have been the primary go-to vendor for all our clients for Contract and Fulltime Professional services, Offshore Staffing & SOW-based project work.