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Accounting Associate

4 months ago

Omaha, United States Scott Enterprises Full time

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Description

An Accounting Associate is a crucial role within the finance and accounting department of a company. The primary responsibility of this position is to assist in the organization's accounts receivable and accounts payable processes efficiently and ensure timely collection of outstanding payments from customers or clients. The role requires a strong understanding of financial procedures, excellent communication skills, and attention to detail. This role will be 5 hours a day, Monday through Friday, between the hours of 8:00am. and 5:00pm.

Key Responsibilities (including, but not limited to):

* Invoicing: Generate and issue accurate and timely invoices to customers or clients for goods or services rendered, as per the agreed-upon terms.
* Payment Processing: Receive and record payments from customers through various channels such as checks, credit cards, electronic transfers, or cash.
* Account Reconciliation: Regularly reconcile customer accounts to ensure that all transactions are accurately recorded, and any discrepancies are promptly resolved.
* Collections: Follow up with customers to ensure prompt payment and handle overdue accounts through phone calls, emails, or letters while maintaining a professional and courteous approach.
* Dispute Resolution: Investigate and resolve customer queries or disputes related to invoices, payments, or billing discrepancies.
* Aging Analysis: Monitor accounts receivable aging reports to identify past-due accounts and take appropriate actions to expedite payment.
* Cash Application: Accurately apply incoming payments to the appropriate customer accounts within the accounting system.
* Reporting: Prepare and present regular reports on accounts receivable status, collections, and any outstanding issues to management.
* Customer Relationships: Build and maintain positive relationships with customers to facilitate smooth communication and payment processes.
* Process Improvement: Identify opportunities to streamline accounts receivable processes and implement efficiency measures to improve the overall AR function.
* Compliance: Ensure compliance with relevant accounting principles, company policies, and industry regulations related to accounts receivable.
* Collaboration: Collaborate with other departments, such as sales, customer service, and finance, to resolve any customer-related issues that may impact the AR process.
* Record Keeping: Update spreadsheets, file, scan and makes copies as needed for proper record keeping.

Qualifications and Skills:

* Proven work experience in accounts receivable, accounts payable or a related financial role.
* Familiarity with accounting software and proficiency in MS Excel.
* Strong analytical and problem-solving skills.
* Excellent communication and interpersonal skills for effective customer interactions.
* Detail-oriented with the ability to multitask and meet deadlines.
* Knowledge of accounting principles and practices.

Experience in using Enterprise Resource Planning (ERP) systems is a plus.

Experience in using Sage 300/Timberline is a plus.

EOE