Executive Assistant

3 weeks ago

Springfield, United States Town And Country Bank Full time

Town and Country Bank is seeking a motivated Executive Assistant who will take initiative in helping to improve the effectiveness of the organization while contributing in supporting our executive leadership team in Springfield, IL.

ABOUT US:

At Town and Country our mission is to empower the financial well-being of our communities, one person at a time. The culture at Town and Country is built on our shared core values - Teamwork, Achievement, Passion and Positive Thinking. Teamwork means we work together to achieve a common purpose. Achievement means we are results-oriented and achieve success by reaching and exceeding our goals. Positive thinking means we exhibit a positive attitude and strive to maintain an upbeat and fun work environment. Passion means we love what we do and understand the importance of our role in relation to the direction and purpose of the organization. We hire, review, reward, and recognize our teammates based on these characteristics, so it's important that you share these values in order to be part of our team.

JOB SUMMARY:

Assists President and Executive staff on a daily basis with administrative work of a complex nature including phone calls, report writing and analysis, filing and organizing documents, recording meeting minutes, scheduling meetings and appointments and communicating with internal and external clients. Embraces and promotes Town and Country's core values of teamwork, achievement, passion and positive thinking.

ESSENTIAL FUNCTIONS AND DUTIES:

* Coordinates executive communications, including taking calls, responding to emails and scheduling events.
* Prepares documents for board meetings and acts as minutes recorder at meetings.
* Creates presentations
* Maintains an organized filing system of corporate records and files.
* Prepares correspondence and recurring reports.
* Answers the phone and engages internal and external customers regarding matters related to the executive department.
* Maintains Executives' calendars.
* Makes appropriate arrangements for meetings, luncheons, travel and conferences.
* Builds relationships with other departments and coordinates office functions with those departments as needed.
* Engages auditors/examiners and links them to the appropriate information as requested.
* Performs other job-related duties and special projects as assigned.

QUALIFICATIONS:

* Minimum of four years in an administrative position with a focus on contributing to an executive leadership team.
* Prior banking experience preferred.
* Advanced Microsoft Office skills with the ability to type 60 words per minute accurately.
* Strong organizational, project management and problem-solving skills.
* Exceptional interpersonal skills with a friendly and professional demeanor.

EDUCATION:

* Bachelor's Degree or equivalent experience.

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