Sr. Executive Assistant

3 weeks ago

Massachusetts, United States Newell Brands Full time

Newell Brands is seeking a high-performing Executive Assistant who will support the SVP/GM Home Fragrance & SVP/GM Kitchen based in South Deerfield, MA.

Essential Duties:

* Provides support to the SVP/GM Home Fragrance & SVP/GM Kitchen as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
* Manages communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
* Plans and orchestrates work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
* Performs routine and complex administrative work.
* Screens incoming calls professionally, takes messages and routes calls to appropriate individuals as necessary, provides appropriate level of information and assistance.
* Reviewing and sorting mail (paper and electronic), prioritizing emails, handling and/or re-routing routine requests and developing follow up rhythm to ensure timely response to all correspondence.
* Partners with SVP/GM Home Fragrance & SVP/GM Kitchen and their respective leadership teams on meeting topics / agenda creation for Leadership meetings.
* Organizes and prepares for meetings, including gathering documents, attending to logistics of meetings, and taking notes / follow-ups from the meeting.
* Manages processing of invoices, including PO creation, and expense reports.
* Prepares and/or compiles reports, using spreadsheets and PDF. May perform analysis and research issues as required.
* Assists with developing and proofreading presentations, reports, letters, etc. for accuracy, format, correct form, and content; some of which are distributed to Sr Executives.
* Develops and maintains organized filing system so that information is readily available as necessary.
* Assists in arranging complex and detailed travel plans and itineraries, including Passport, Immigration and Visa information.
* Must be knowledgeable of the current business climate and factors affecting the organization, proactively communicating issues or observations that will improve the success of the business.
* Works with meeting and events planning teams; assists by coordinating catering and facilities set up for meetings.
* May provide assistance to Leaders with personal matters as requested.
* Oversees budgets and expenses.

Ideal Capabilities:

* Excellent organization and project management skills with keen attention to detail.
* Superior oral/written communication skills; operating in a collaborative and team environment.
* Actively manages and takes ownership of calendars to aid in time management, appropriately prioritizing important meetings and ensuring scheduling of recurring meetings / touchpoints.
* Uses sound judgment in prioritizing work of self and leaders.
* Solves problems creatively and efficiently.
* Able to multi-task effectively.
* Maintains a positive and professional impression of the organization, both internally and externally.
* Discreetly handles confidential information of major importance such as company and business strategy, financial information, and personnel information.
* Operates independently to complete high quality work to meet established goals.
* Performs assigned duties with speed, accuracy, and professionalism.
* Excellent time management, multitasking, written and verbal communication skills.
* Flexible team player willing to do what it takes to get the job done.
* Adaptable and enjoys a challenge.
* Capability to learn new technology.

Technical Experience and other requirements:

* In depth Knowledge of MS Office Suite including Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.
* Must have 5 years of administrative support at the executive level.

Newell Brands (NASDAQ: NWL) is a leading global consumer goods company with a strong portfolio of well-known brands, including Rubbermaid, Sharpie, Graco, Coleman, Rubbermaid Commercial Products, Yankee Candle, Paper Mate, FoodSaver, Dymo, EXPO, Elmer's, Oster, NUK, Spontex and Campingaz. We are focused on delighting consumers by lighting up everyday moments. Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.

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