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Japanese Bilingual General Affairs and Accounting Assistant

4 months ago

Torrance, United States Staffmark Group Full time

Job Title: Japanese Bilingual General Affairs and Accounting Assistant

Location: Torrance, CA

Position Type: Full-time

Industry: Consulting / Research

OVERVIEW:

The General Affairs and Accounting Assistant will play a pivotal role in ensuring the smooth operation of the office while providing essential support to the accounting department. This position requires a versatile individual who can handle a wide range of administrative tasks and assist in maintaining accurate financial records.

The ideal candidate should possess strong organizational and analytical skills, attention to detail, and a proactive attitude.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT NOT ARE LIMITED TO:

Administrative and General Affairs:

* Office Management: Oversee general office affairs, including supplies inventory, maintenance, and equipment management.
* Reception and Communication: Greet visitors, answer and direct incoming calls, and manage emails and correspondence.
* Office Organization: Maintain a tidy and organized office environment, order supplies, and manage office equipment.
* Appointment Scheduling: Coordinate and schedule appointments, meetings, and conference calls for team members.
* Document Management: Create, edit, and manage documents, spreadsheets, and presentations as needed.
* Travel Arrangements: Assist with travel booking and itinerary planning for employees when necessary.
* Data Entry: Input data accurately into various systems and databases.
* Filing: Maintain physical and digital filing systems, ensuring easy access to important documents.
* Vendor Management: Liaise with vendors and service providers to ensure smooth operations.
* Compliance: Ensure compliance with company policies and procedures related to general affairs.
* Event Coordination: Assist in organizing company events and meetings.
* Personnel Recruitment: Participate in the recruitment process, including job postings, resume screening, and coordination of interviews.
* Onboarding and Offboarding: Assist with new employee onboarding and manage employee offboarding processes.
* Employee Records: Maintain employee records, including attendance, leaves, and personal information.

Accounting Support:

* Financial Records Maintenance: Maintain accurate and up-to-date financial records for multiple group companies.
* Accounts Payable and Receivable: Assist in processing invoices, payments, and receipts, ensuring timely and accurate transactions.
* Bank Reconciliation: Assist in reconciling bank statements and maintaining accurate financial records.
* Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies.
* Financial Reporting: Generate reports and assist in preparing financial statements and reports for management.
* Tax Compliance: Assist with tax-related tasks, including filing and compliance with local tax regulations.
* Budget Tracking: Support budget management and tracking of expenses.

QUALIFICATIONS:

* Bachelor's degree in Accounting, Finance, Business Administration, or related field.
* Bilingual Japanese and English skills (reading, writing and speaking).
* Proven experience in administrative roles, with exposure to accounting tasks not required but preferred.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Strong organizational and multitasking abilities with meticulous attention to detail.
* Excellent verbal and written communication skills.
* Ability to maintain confidentiality and handle sensitive financial information with discretion.
* A proactive and adaptable attitude with a willingness to learn and take on new challenges.

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.

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