Administrative Associate II
1 week ago
40% Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
25% Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
20% Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.
5% Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.
Required Skills and Abilities:
Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently. Required Software and Tools: Microsoft Office.
Preferred Software and Tools: Proficient Access knowledge. Work Environment: Typical office environment. Work may require transporting or moving materials.
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