Receptionist / Administrative Assistant

4 weeks ago

San Antonio, United States Principle Auto Full time

Principle Auto -Corporate Office

Receptionist/Administrative Assistant

Principle Auto is seeking an engaging and amazing Receptionist / Administrative Assistant. You are an outgoing and friendly face who has a passion for organization and strong dedication for customer service. You understand how the details add up to make a bigger picture and drive the overall mission of the organization. You have a demonstrated ability to design and execute large scale projects with multiple moving parts. You highly value creating a specific and detailed plan to execute projects that are assigned to you. You maintain a strong level of enthusiasm and positivity, and thrive in a fast paced environment. You are dependable, have great communications skills for all levels of management, and you are a team player.

Who We Are

Our Mission: We Live to Provide Exceptional Care.

Our Purpose: Helping People Live a Better Life

Simply put, we desire to change the automotive industry. We are in the business of building relationships and we want to ensure that we are there for our guests throughout their journey. We do this by hiring the Greatest People that foster our unique culture of giving exceptional care for our guests. Our culture is found in our values.

Our Values Are Our G-U-I-D-E

* Great People- We hire people with heart. We care about each other, so caring for the customer comes naturally.
* Unparalleled Service- We understand everyone defines great service differently and we aim to meet our guest needs individually and with complete focus.
* Integrity- We never allow pressure to influence our guidance to guests or fellow associates. We are accountable to each other to do what is right.
* Defining Excellence- We desire to be the best, changing constantly to the next environment. We have a burning need to learn and be a leader in our industry.
* Enthusiasm- We aim to have fun every day. If it's not fun, we find a way to make it so. We are energetic, and our energy draws people to us. Our purpose is helping people live a better life.



Responsibilities of the Receptionist / Administrative Assistant:

* Provide general administrative and clerical support including organization, filing, mailing, scanning, and copying.
* Prepare data in google sheets/excel at intermediate level, and modify documents including correspondence, reports, presentations, drafts, memos and emails.
* Schedule and coordinate meetings, appointments, and assist tenants as needed.
* Greet visitors and employees as they walk into the building.
* Be the liaison for vendors and clients to meet their needs and follow through with the task at hand.
* Answers phone calls and respond appropriately to the caller's needs.
* Assist the compliance department with projects for regulations for the federal, city, and state level.
* Assist the marketing department with invoicing to ensure completeness, accuracy, and compliance.
* Ensure accurate entry of invoice details following thorough invoice matching.
* Maintain organized records of invoices, purchase orders, receipts, and related documents for auditing and reference purposes.
* Perform all other related duties and special projects as assigned.



Qualifications of the Receptionist / Administrative Assistant:

* Previous office experience preferred.
* Ability to maintain performance in high pressure situations and under deadlines.
* Highly proficient computer skills needed with Google Sheets, Windows, MS Word, Excel, PowerPoint and Outlook required.
* High degree of professionalism to handle sensitive and confidential information.
* Must be able to provide quick turnaround of unanticipated requests and prioritize and organize workflow to ensure effective and efficient completion of assigned tasks.
* Excellent oral and written communication skills with a high degree of accuracy and attention to detail.
* Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management.
* Strong business acumen and judgment necessary.

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