Fixed-Term Executive Assistant

4 weeks ago

New York, United States 1st Dibs Full time

1stDibs is a one-of-a-kind online marketplace that connects design lovers to more than one million extraordinary pieces, from furniture and fine art to jewelry and fashion. As a leading global marketplace for design lovers, we enable shoppers to discover beautiful things and interact with top sellers from around the world and our team shares that passion. Our best-in-class platform allows shoppers to buy directly, negotiate a price, or bid on items at auction and enables them to interact with sellers throughout all stages of the transaction - including item inquiries, price negotiations, and customization requests.

As an Executive Assistant, you will be responsible for supporting the executive team at 1stDibs executives and their teams. This will include a balance of managing schedules, making travel arrangements, screening correspondence, etc. -- in addition to higher-order work like handling highly sensitive information with diplomacy; representing the company at events as the trouble-shooter; and taking on special projects.

You will be in a highly visible position across the 1stDibs organization, and likely to interact with our employee base, our sellers, our customers, the media, and members of the Board and executive team.

This is a hybrid role located in New York, NY (2 days/week in-office) and is for a 6 month fixed term.

What you'll do

* You will flawlessly manage executives' calendars and travel to maintain consistency and continuity to create seamless day to day work environment; proactively plan ahead, provide reminders, and work blocks so that time can be managed efficiently and realistically
* You will perform admin tasks such as completing expense forms, proofreading, prepping meeting materials, contracts, and vendor relationships,etc along with maintaining an intuitive online filing system to enable quick information retrieval
* You will maintain a high degree of professionalism and confidentiality when handling sensitive corporate or personnel matters. Represent the company with poise and professionalism when interacting with internal/external audiences
* You will collaborate with their teams and fellow execs to make sure everyone is on the same page, and working towards the same goal(s). Share cross functional, relevant team information, surface company happenings, priorities, action points, upcoming events, feedback
* You will handle special projects and responsibilities, as needed, like taking notes during meetings, or covering other executives' desks

Who You Are

* You have 1+ year of administrative experience, managing competing priorities
* You have proven ability to stay on top of multiple, perpetually-evolving projects with keen detail orientation, and never miss a deadline while working in a cross-functional, fast-paced environment
* You have a proactive approach: you're always ahead of the problem, and have a penchant for following up
* You have executive-level written and verbal communication skills; you're poised when interfacing with execs/Board of Directors
* You have advanced knowledge using G Suite, specifically Calendar, Sheets, and Slides. MS Office knowledge (particularly Excel and Powerpoint) is nice to have

Nice to Have

* Interest in the luxury consumer, the design industry, the arts and/or e-commerce

Our overall compensation package is made of several parts, base compensation being one of them. At 1stDibs we value and are proud of our culture, innovation, professional development and training workshops, trust and giving back to the community. Equity, a comprehensive benefits package, and incentive (IF APPLICABLE) are all are components of your total compensation package. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

Tri-State Pay Range

$28.60-$31.25 USD

1stDibs is an Equal Opportunity Employer

The 1stDibs mission, to enrich lives with the extraordinary, can only be achieved when diversity, equity and inclusion are embedded into our values, culture and the way we do business. Enabling access to and celebrating unique and diverse perspectives is at the very core of what we do. We are committed to attracting and retaining the best talent in the industry, who are reflective of the diversity of our communities, and fostering an environment where every individual feels they belong, are valued and heard. As a leading design marketplace, we leverage the power of our platform and brand to empower historically underrepresented individuals, and the businesses they own, across the art and design industries.

Total Compensation Statement

1stDibs is committed to attracting, motivating and retaining top talent who drive the business forward and help us achieve our mission and vision. The company's Total Compensation packages are designed to reward performance, be fair, equitable, and competitive, and consist of base salary, equity (where applicable), and health and work-life benefits.

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