Executive Assistant

2 weeks ago

Denver, United States GridX, Inc. Full time
GridX, Inc. is seeking a skilled Executive Assistant to join our dynamic team The Executive Assistant will be responsible for administrative tasks directly related to the management of GridX's company operations and supporting members of the Executive Leadership Team (ELT).

Responsibilities
  • Perform administrative tasks including but not limited to calendar and inbox management, travel arrangements, scheduling large and small scale meetings, creating and formatting presentations, ordering food for meetings as necessary, and other duties as assigned
  • Actively manage and organize inboxes and calendars for all Executives being supported. This includes proactively managing calendars weeks in advance, while also accommodating ad hoc meeting requests
  • Plan and execute all logistical aspects of meetings and events including securing internal or external meeting space, making meal arrangements, ensuring technology requirements, maintaining attendee lists, etc - for example, employee breakfasts/lunches, in-person training events, annual retreat, or similar activities
  • Schedule, coordinate, and reserve travel for the ELT as needed
  • Plan for and organize board, potential investor, and all-hands meetings
  • Manage user accounts and reservation requests for our shared office spaces in Oakland, Boulder and Denver
  • Completing other corporate projects as assigned/needed. Additional projects may include support in Salesforce, Asana, Jira, and administrative support for the PeopleOps team.

Required Qualifications
  • 5+ years of experience supporting C-suite organizational leaders
  • Advanced knowledge of Microsoft Office and Google Suite
  • Proficient in professional writing, meeting summarization, presentation creation skills, scheduling, time management, travel logistics, event planning, and verbal/written communication.
  • Self-motivated, capable of working independently without supervision, proficient at solving problems as well as proactively recommending and implementing improvements or solutions
  • Capable of exercising judgment and independent discretion
  • Excellent organizational skills, with the ability to identify priorities, juggle multiple activities, adhere to timelines/meet deadlines, and change course quickly as needed
  • Demonstrated ability to consistently maintain a high level of confidentiality and privacy
  • Excellent communication skills at all levels (in person, correspondence, phone, e-mail, etc.)
  • Professional at all times, with strong interpersonal skills, capable of maintaining effective working relationships with customers, board members, potential investors, employees and management through use of tact, diplomacy, good judgment, responsiveness and follow-through
  • Strong attention to detail

Preferred Qualifications
  • Experience supporting organizational leaders at a growing SaaS company or start-up is a plus
  • Proficient project management skills
  • Intermediate level experience with Salesforce and/or Asana

Your Location

Because much of the team is based in Denver, CO, it is preferred that the selected candidate be located in the Denver area but it is not required. The role will include occasional work at a GridX Industrious shared office or attendance at offsites and/or customer sites, as determined by your role's responsibilities and agreed to with your manager.

Your time is valuable Please note we will only be reviewing applications for those who reside in our preferred location.

Our Interview Process

Intro Call (20-30 minutes)

Interview #1 In Depth Discussion with Hiring Manager (45-60 minutes)

Interview #2 Technical Chat with VP People (45-60 minutes)

Reference checks

Benefits
  • Flexible PTO
  • Excellent Medical, Dental and Vision Insurance
  • 401k Match
  • Stock Options
  • Parental Leave
  • Be part of creating our clean energy future

Our Values

Our values are closely-held beliefs designed to drive the right actions and the right decisions that are authentic to GridX. We expect results delivered in a way consistent with GridX values. In exchange, we reward high performance. We:
  • eXplore the possible - Everyone is empowered to innovate, fail and iterate in delivering our clean energy future. Consistent progress is our default.
  • eXecute on big goals - We are owners, taking responsibility for achieving results. We think long-term, sweat the details, and use resources wisely.
  • eXcel together - Collaboration and camaraderie are at our core. We cheer for and challenge each other to be our best. We win together.
  • eXemplify success - We do the right thing and act with integrity, even when no one is looking. We prove that it's possible to do well by doing good.

About GridX

GridX is the catalyst of our clean energy future. Utilities and energy technology providers rely on our analytics solutions to tell people exactly what they can expect to pay when making clean energy decisions, like changing to a time-of-use rate plan, buying an electric vehicle, installing solar and more. The result is less strain on the electric grid, happier customers, and increased consumer investment in sustainable technologies. Working at GridX puts you at the center of realizing our clean energy future.

At GridX, we value the diversity of our employees and partners. We believe that our company thrives when we support and celebrate our differences.

No recruiters or phone calls, please. GridX does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes and profiles will be considered GridX property, and GridX will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting the Talent Acquisition Department.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor or take over sponsorship of an employment Visa at this time.

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