Lead Administrative Assistant

1 week ago


West Lafayette, United States Purdue University Full time

Req Id: 34263

Job Title: Lead Administrative Assistant - CLA Faculty Affairs

City: West Lafayette

Job Description:

Job Summary

Reporting to the Senior Associate Dean for Faculty Affairs, this position supports a full range of faculty hiring processes, programs related to faculty development, departmental external reviews, faculty senate and other related areas in Faculty Affairs. This position also provide general administrative support to the College of Liberal Arts Dean's Office executive leadership team, including supporting a variety of office functions. Experience with Purdue systems and processes is desirable.

This role will independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, or prepare reports. Day to day responsibilities will include drafting and editing correspondence, promotional materials or presentations. There may monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources. Provide functional or administrative supervision over other support positions. May serve in a lead capacity for assigned program or for special projects.

Duties and Responsibilities:

* Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
* Maintain calendars, schedule complex meetings, prepare agendas, and collect and provide support materials.
* Respond to non-routine inquiries and issues from internal and external sources; draft and edit correspondence.
* Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.) to ensure
* compliance with University policies and procedures.
* Coordinate the logistics of various programs, projects, workshops, events, and presentations.
* Arrange travel, order supplies, and ensure proper functioning of office equipment.
* Update and maintain mailing lists, databases and websites.
* Supervise, mentor and train other support staff.
* May monitor operating budget and maintain financial records.

Requirements:

* Requires a high school diploma/GED. Minimum of 4 years of experience in an administrative support role.

Skills:

* Excellent written, verbal and interpersonal communication skills.
* Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
* Strong organizational and time management skills and attention to detail.
* Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
* Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
* Ability to interpret policies and procedures to proactively resolve issues or improve processes.
* Ability to identify problems and implement or recommend solutions.
* Drafting, proofreading and editing skills.
* Ability to lead others and provide direction and constructive feedback.

Additional Information:

* Purdue will not sponsor an employment related visa for this position
* A background check will be required for employment in this position
* FLSA: Exempt (Not Eligible For Overtime)
* Retirement Eligibility: Defined Contributions Waiting Period
* Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Benefits of a Purdue Career:

* Competitive benefits package including generous paid sick time and vacation
* Tuition remission (Purdue and Purdue Global)

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Education

Typically requires a high school diploma/GED

Experience

Minimum of 4 years of experience

FLSA Status

Non-Exempt

Apply now

Posting Start Date: 10/8/24



  • West Lafayette, United States Purdue University Full time

    Req Id: 34713 Job Title: Lead Administrative Assistant City: West Lafayette Job Description: Job Summary Provide high-level administrative support for an individual, group of professionals, department, program, or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events,...


  • Lafayette, United States Purdue University Full time

    Job Summary Provide high-level administrative support for an individual, group of professionals, department, program, or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, or prepare reports. This position will provide support to the...


  • West Gardiner, United States Maine School Administrative District #11 Full time

    Position Type: Secretarial/Clerical/Administrative Assistant - School Year Date Posted: 12/9/2024 Location: Helen Thompson Elementary School Date Available: January 2025 Closing Date: Open Until Filled Position: Administrative Assistant Location: Helen Thompson School Date Position Available: January 2, 2025 Qualifications: Current CHRC authorization...


  • West Lafayette, United States Purdue University Full time

    Job Summary Reporting to the Senior Associate Dean for Faculty Affairs, this position supports a full range of faculty hiring processes, programs related to faculty development, departmental external reviews, faculty senate and other related areas in Faculty Affairs. This position also provide general administrative support to the College of Liberal Arts...


  • West Lafayette, United States Knowledge Services Full time

    Overview Knowledge Services is seeking an Administrative Assistant for a contract through June 2025 (potential for extension or contract to hire) with Purdue University. Core hours are M-F from 9am-3pm (remaining hours can be worked either before or after core hours for a total of 40hrs per week) Hybrid work schedule, working onsite at least (1) day each...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34688 Job Title: Administrative Assistant City: West Lafayette Job Description: Job Summary The Department of Entomology is seeking an Administrative Assistant. In this role, you will work under the directive of the department head and senior administrative manager providing support for the department of entomology. This position will have...


  • West Lafayette, United States Alpha Rae Personnel, Inc. Full time

    Job DescriptionJob DescriptionHYBRID Opportunity - Required to be onsite approximately 1 day per week or at the request of client. Fairly flexible hours, 32-40 hours per week. Core Hours 9am-5pm M-FJob Summary:Provide high-level administrative support for an consortium of 20+ universities. Independently perform non-routine administrative functions exercising...


  • West Lafayette, United States Alpha Rae Personnel, Inc. Full time

    Job DescriptionJob DescriptionHYBRID Opportunity - Required to be onsite approximately 1 day per week or at the request of client. Fairly flexible hours, 32-40 hours per week. Core Hours 9am-5pm M-FJob Summary:Provide high-level administrative support for an consortium of 20+ universities. Independently perform non-routine administrative functions exercising...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34342 Job Title: Administrative Assistant City: West Lafayette Job Description: Job Summary Provide the necessary support to manage day-to-day operations of the Asian American and Asian Resource and Cultural Center (AAARCC). Act as the initial point of contact for visitors and guide them to the necessary resources. Internal office management...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34556 Job Title: Administrative Assistant, Senior City: West Lafayette Job Description: Job Summary Join a growing, active department and support exciting new undergraduate programs and opportunities! This position provides high-level administrative support for the department's front office and undergraduate programs. Serves as a key point of...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34983 Job Title: Program Assistant, Lead City: West Lafayette Job Description: Job Summary Provide independent and daily administrative support to the HK graduate program, department, faculty, and students. Perform detailed and focused duties specifically related to graduate program administration, admission, recruitment, and registration...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34203 Job Title: Senior Administrative Assistant City: West Lafayette Job Description: Job Summary The Senior Administrative Assistant will provide a high-level of administrative support and independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare...


  • West Lafayette, Indiana, United States Purdue University Full time

    Purdue University is seeking an experienced Administrative Support Professional to lead the faculty affairs team. This role will provide administrative support to the College of Liberal Arts Dean's Office executive leadership team and support a full range of faculty hiring processes, programs related to faculty development, departmental external reviews, and...


  • Lafayette, United States KOORSEN FIRE & SECURITY Full time

    Becoming the leader in the fire and security industry takes talent - yours. We are looking for an Administrative Assistant in the Lafayette, IN., area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everyth Administrative Assistant, Administrative, Assistant, Microsoft Learn More


  • West Lafayette, United States Purdue University Full time

    Req Id: 34680 Job Title: Senior Administrative Assistant, Writing Lab City: West Lafayette Job Description: Job Summary Come collaborate with one of the most impactful units for student, faculty, and staff writing on campus and beyond through the OWL's world renowned website. The Purdue OWL works with writers across campus and disciplines, helps with...


  • West Lafayette, United States Purdue University Full time

    Req Id: 35101 Job Title: Lead Business Assistant City: West Lafayette Job Description: Job Summary The Lead Business Assistant will work collaboratively with departmental faculty, staff, students and other business units or areas, performing higher level business functions to support the fiscal management process for assigned areas. Tasks in this role...


  • Lafayette, United States TRULAND Equipment Full time

    TRULAND Equipment is a John Deere dealer with 18 locations in Indiana and Ohio that supplies and services a wide range of new and used equipment for residential, commercial, and agricultural applications. We pride ourselves on providing our customers with the best possible assistance from skilled and educated team members. We're looking for team members who...


  • West Lafayette, United States Purdue University Full time

    Req Id: 34824 Job Title: Administrative Assistant - Chief of Staff for the First Lady City: West Lafayette Job Description: Job Summary This role will provide administrative support for Chief of Staff. In a confidential setting, perform a variety of administrative tasks including maintaining calendars, scheduling meetings and events, arranging travel...


  • Lafayette, United States Koorsen Fire & Security Full time

    Becoming the leader in the fire and security industry takes talent-yours. We are looking for an Administrative Assistant in the Lafayette, IN.,area to join our best-of-the-best team as we drive the industry forward and pursue excellence in everything we do. We want to hear from you if you're up for the challenge! At Koorsen, we don't provide jobs; we...


  • West Lafayette, United States Purdue University Full time

    Job Summary This role will provide administrative support for Chief of Staff. In a confidential setting, perform a variety of administrative tasks including maintaining calendars, scheduling meetings and events, arranging travel orhandling incoming inquiries. Create agendas, flyers, or promotional materials. Update and maintain websites, photo files, RSVPs,...