Administrative Assistant

1 day ago

Bethesda, United States International SOS Government Medical Services Full time
Company Description

International SOS delivers customized medical and security risk management and wellbeing solutions to enable our clients to operate safely and effectively in environments far from home. Founded in 1984, we operate in 92 countries providing integrated medical solutions to organizations with international operations. Our innovative technology and medical and security expertise focus on prevention, offering real-time, actionable insights and on-the-ground quality delivery. We provide clinical services to include "hands on" direct care at over 800 sites around the world, many of which include inpatient clinical care capabilities. With 12,000 staff (including 5,200 medical and behavioral health providers) our services include the design, deployment, and operation of healthcare solutions including freestanding surgical facilities in remote and austere environments, telemedicine consultation through a wide range of virtual modalities, referrals to a global network of more than 100,000 vetted providers, and global aeromedical evacuation. Within our portfolio of companies, International SOS Government Medical Services (GMS), headquartered in Houston, Texas provides contracted healthcare support to Government defence and civil agencies and government contractors, including support to military exercises and operations, diplomatic missions, natural disasters, and refugee care. To protect your workforce, we are at your fingertips: internationalsos.com

Job Description

We are seeking a diligent and detail-oriented Administrative Assistant 1 to provide essential clerical and administrative support to our Federal Occupational Health (FOH) staff. The ideal candidate will be proficient in Microsoft Office applications, possess strong communication skills, and have experience working in a medical or office management setting. This role is vital to ensuring the smooth operation of our office and the efficient delivery of services.

Specific Tasks:
  • Provide comprehensive administrative and clerical support to FOH staff, including both Federal employees and Contractor staff.
  • Maintain and organize office files, ensuring that all information is easily accessible and readily available for retrieval.
  • Prepare and type various documents, including memorandums, letters, reports, and other materials as requested, using Microsoft Office applications.
  • Coordinate and implement a broad range of office duties critical to the operation of FOH. These tasks may include:
    • Secretarial, receptionist, and general clerical responsibilities.
    • Management and operation of office equipment.
    • Administrative support, including the planning and coordination of conferences and meetings.
    • Providing travel support for staff members.
    • Information and data processing, including generating reports.
    • Managing mail distribution, photocopying, faxing, and records management.
    • Overseeing telecommunications, facility usage, space issues, and supply distribution.
    • Assisting in the preparation and analysis of office operations.

Additional Responsibilities:
  • Ensure that all tasks are completed efficiently and in accordance with FOH policies and procedures.
  • Serve as a key point of contact for internal and external communications, facilitating smooth and effective operations within the office.
  • Support the team in managing any other administrative duties as required to ensure the successful delivery of FOH services.

Qualifications
  • High school diploma or equivalent.
  • Excellent oral and written communication skills.
  • Proven ability to respond promptly to a wide range of customer requests and resolve issues in a timely manner.
  • Proficiency in Microsoft Excel, Word, and PowerPoint.
  • At least one year of experience working in the medical field and in office management, particularly front desk operations.

Additional Information

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Compensation - Min: $55,000/ Max: $70,000

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. The final salary and offer will be determined by the applicant's background, experience, skills, internal equity, and alignment with geographical market data.

Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan paid time off and an annual bonus. International SOS complies with all federal, state, and local minimum wage laws.

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

  • Administrative Assistant

    1 day ago

    Bethesda, United States Ultimate Staffing Services Full time

    We are seeking a proactive and organized Administrative Assistant to provide essential support in a dynamic environment. This full-time position will primarily report to the CEO, with additional assistance to the Managing Director of a women's busine Administrative Assistant, Administrative, Social Media, Assistant, Support, Staffing

  • Administrative Assistant

    1 day ago

    Bethesda, United States Zimmerman Associates, Inc Full time

    Zimmerman Associates, Inc. (ZAI) is currently seeking to hire an Administrative Assistant to support a government contract bid in the Bethesda, MD area. This is an onsite employment opportunity. However, consideration will be provided for teleworking upon customer's approval. ROLE AND RESPONSIBILITIES: The Administrative Assistant has overall...

  • Administrative Assistant

    1 day ago

    Bethesda, United States SciTech Services, Inc. Full time

    Job TitleAdministrative AssistantRequisition #ADMAST_COMPANY_1.11Job TypeFull-TimeSalary Range$75,0000 to $80,000Exemption TypeExemptLocationBethesda, MD NIH - Bethesda, MD 20892 US (Primary)EducationBachelor's DegreeCareer LevelExperienced (Non-Manager)Travel0 - 10%Date Needed By4/30/2024Job DescriptionClearance Requirement: Candidates must be eligible to...

  • Administrative Assistant

    1 month ago

    Bethesda, Maryland, United States R80 LLC Full time

    About the Role:R80 LLC is seeking an experienced and self-motivated Administrative Assistant to join our team. The ideal candidate will be highly organized, detail-oriented, and able to multitask effectively. The administrative assistant will be responsible for providing support to the office staff and management team. Assisting in project planning and...

  • Administrative Assistant

    7 days ago

    Bethesda, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Bethesda, MDSalary: $40,000 - $50,000Position Overview:We are seeking a proactive and organized Administrative Assistant to provide essential support in a dynamic environment. This full-time position will primarily report to the CEO, with additional assistance to the Managing Director...

  • Administrative Assistant

    1 day ago

    Bethesda, United States SciTech Services, Inc. Full time

    Job TitleAdministrative AssistantRequisition #ADMAST_COMPANY_1.9Job TypeFull-TimeSalary Range$40,000 to $50,000Exemption TypeNon-ExemptLocationBethesda, MD NIH - Bethesda, MD 20892 US (Primary)EducationBachelor's DegreeCareer LevelExperienced (Non-Manager)Travel0 - 10%Date Needed By3/31/2024Job DescriptionClearance Requirement: Candidates must be eligible to...

  • Legal Administrative Assistant

    2 months ago

    Bethesda, United States Forrest Solutions Full time

    Location: Bethesda, MDJob Type: Full-timeContract role: ~4 weeksSalary: $29-$33/HRSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a dynamic...

  • Legal Administrative Assistant

    2 months ago

    Bethesda, United States Forrest Solutions Full time

    Location: Bethesda, MDJob Type: Full-timeContract role: ~4 weeksSalary: $29-$33/HRSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a dynamic...

  • Administrative Assistant II

    1 day ago

    Bethesda, United States Ladgov Corporation Full time

    Location: Bethesda, MDWorksite: On-sitePosition: Full-timeSchedule: Monday-Friday, 9:00 a.m. to 3:00 p.m.Duties:The Administrative Assistant shall:Manage timekeeping and travel records.Schedule resources based on priorities.Analyze data and prepare reports.Coordinate logistics and maintain files.Assist with meetings and document compliance.Facilitate...

  • Legal Administrative Assistant

    3 weeks ago

    Bethesda, United States Forrest Solutions Full time

    Location: Bethesda, MD (Hybrid 1 day a week after 90 days)Job Type: Full-timeSalary: $80k - $90kSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a...

  • Legal Administrative Assistant

    1 month ago

    Bethesda, United States Forrest Solutions Full time

    Location: Bethesda, MD (Hybrid 1 day a week after 90 days)Job Type: Full-timeSalary: $80k - $90kSummaryAre you looking to join a well-established law firm? As the Legal Administrative Assistant, you'll perform a variety of secretarial and administrative tasks for multiple attorneys. If you're looking to join an inclusive work environment that prioritizes a...

  • Legal Administrative Assistant

    3 weeks ago

    Bethesda, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob DescriptionOur team is seeking a full-time, experienced Legal Assistant to support a busy law office servicing the DC, Maryland and Virginia area. This role requires high attention to detail and the ability to prioritize multiple tasks simultaneously.If you are an organized and polished legal administrative assistant seeking...

  • Administrative Assistant/Receptionist

    1 day ago

    North Bethesda, United States SERVPRO of North BethesdaAspen HillRossmoor Full time

    Benefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Free uniforms Health insurance Opportunity for advancement Paid time off Parental leave Profit sharing Training & development Vision insurance SERVPRO of...

  • Administrative Coordinator

    3 weeks ago

    Bethesda, United States Johns Hopkins HealthCare Full time

    The Nursing Administration Administrative Coordinator: • Supports Nursing Administration (medical surgical division) with routine administrative tasks. • Provides routine administrative/data entry, financial and systems assistance to the Patient Care Director and Clinical Nurse Coordinator of multiple cost centers. Work Location: Bethesda, MD Full time...

  • Human Resources Administrative Assistant

    6 days ago

    North Bethesda, United States Insight Global Full time

    Must Haves:High School Degree required, Bachelor’s Degree Preferred; able to substitute years of experience for degree.Strong written communication skills required, with experience communicating with both colleagues and clients.Ability to maintain a high level of confidentiality and discretion.Strong attention to detail, ability to prioritize and...

  • Human Resources Administrative Assistant

    7 days ago

    North Bethesda, United States Insight Global Full time

    Must Haves:High School Degree required, Bachelor’s Degree Preferred; able to substitute years of experience for degree.Strong written communication skills required, with experience communicating with both colleagues and clients.Ability to maintain a high level of confidentiality and discretion.Strong attention to detail, ability to prioritize and...

  • Course Administrator

    2 weeks ago

    Bethesda, United States Omniscius Consulting Full time

    Our client is seeking a Course Administrator to support an Intelligence Community customer located in Bethesda, MD. Qualified candidates will have an active TS/SCI clearance with CI Poly. Responsibilities: Work with course directors, program directors, and the Office of the Dean(s) to: •Provide assistance for developing course content and updating course...

  • Executive Administrative Specialist

    7 hours ago

    Bethesda, Maryland, United States Fidelity Partners Full time

    Role Summary:We are seeking an Executive Administrative Specialist to join our team at Fidelity Partners. As an Executive Administrative Specialist, you will play a key role in providing administrative support to senior officials and staff, ensuring seamless day-to-day operations, and contributing to the success of our organization.About Us:Fidelity Partners...

  • Human Resources Administrative Assistant

    6 days ago

    North Bethesda, United States Insight Global Full time

    Insight Global is looking for an HR Administrative Assistant to help out client with HR, HRIS, Accounting, Office Management, Scheduling, and administrative duties. The position requires someone that can come onsite to the office in Rockville, MD once or twice a week to do in person duties like cleaning, filing, picking up mail, etc. The remainder of the job...

  • Human Resources Administrative Assistant

    7 days ago

    North Bethesda, United States Insight Global Full time

    Insight Global is looking for an HR Administrative Assistant to help out client with HR, HRIS, Accounting, Office Management, Scheduling, and administrative duties. The position requires someone that can come onsite to the office in Rockville, MD once or twice a week to do in person duties like cleaning, filing, picking up mail, etc. The remainder of the job...