Admin Assistant II

4 weeks ago

Queen City, United States Graphic Packaging Full time

If you are a GPI employee, please click the Employee Login before applying.

At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities.

With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful.

If this sounds like something you would like to be a part of, we'd love to hear from you.

A World of Difference. Made Possible.

Role Summary

The Administrative Assistant provides a wide variety of administrative support to the Department Manager and personnel, including but not limited to maintaining department filing system, creating and maintaining reports, handling company sensitive and/or confidential correspondences and information. This role multitasks, meets critical timelines and produces deliverables while maintaining the highest level of confidentiality and ethics.

Responsibilities

* Preforms the daily administrative duties of the Department including but not limited to filing, document and spreadsheet creation, developing reports, data entry and communicating with entities outside of the Refinery
* Provides telephone coverage; screen calls; take messages and distributes in a timely and appropriate manner as required
* Manages the calendar of Manager; schedules internal/external meetings and appointments; and coordinate conference calls
* Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
* Review managers' expense reports, verify expense documentation and submit to accounting for payment
* Liaison for ordering and re-orders of all office supplies. Check stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
* Manage the hourly and salary employee time keeping system
* Assist with special projects, day-to-day tasks, material distribution and copies for meetings
* Assist with setup of new employees
* Write requisitions as directed
* Handles multiple projects in an efficient manner
* Receive and review invoices for accuracy in a timely manner; accurately process invoices and presents any inaccurate invoices to Manager
* Develop and maintain cost control reports for the Administration department; including but not limited to, Procurement, Warehouse and Security
* Develop and update administrative systems to make them more efficient
* Resolve administrative problems, coordinates activities with other administrative assistants as needed
* Other duties as assigned

Required Qualifications

* High School diploma or GED required
* Three (3) years administrative experience
* Ability to multi-task in a fast-paced environment
* Proficient and accurate data entry skills
* Excellent written and verbal communication skills and interpersonal skills to effectively communicate with all levels of the organization and the public
* Excellent time management skills and the ability to multi-task and prioritize work
* Strong organizational and planning skills
* Attention to detail and problem solving skills
* Professionalism
* Ability to proficiently utilize Microsoft Office Suite office applications; Word, Excel, PowerPoint and Outlook
* Ability to handle confidential or sensitive information ethically with tact, courtesy, and discretion
* Ability to type sixty (60) words per minute
* Must be legally authorized to work in the United States
* Must be able to pass pre-employment background screening and drug screen

Desired Characteristics

* Associate Degree in business discipline
* Five (5) years of experience in an administrative role
* Experience with Sharepoint
* Experienced with Microsoft Access

GPI's Benefit Program

* Competitive Pay


* 401(k) w/employer matching


* Health & Welfare Benefits
* Medical, dental, vision, and prescription drug coverage


* Short and Long-Term Disability


* Life Insurance


* Accidental Death & Dismemberment (AD&D) Insurance


* Flexible Spending and Health Savings Accounts




* Various Voluntary benefits


* Adoption Assistance Program


* Employee Discount Programs


* Employee Assistance Program


* Tuition Assistance Program


* Paid Time Off + 11 paid company holidays each year



Applications accepted on an ongoing basis and there is no deadline.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the Poster, EEO is the Law.

Nearest Major Market: Texarkana

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