Associate Accounts Payable Coordinator

4 weeks ago

San Rafael, United States The Pasha Group Full time

Description

Position at The Pasha Group

Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices

Job Summary

The Associate Accounts Payable Coordinator supports full cycle accounts payable processing including administrative processes relating to invoice authorization and coding, discrepancy resolution, accurate data entry, reconciling statements, and system discrepancies.

Primary Objectives

* Timely, accurate and complete vendor invoice processing execution as assigned.
* Support preparation of monthly payables with accurate, timely data entry.
* Support resolution of payable discrepancies.
* Effective communication and collaboration with internal and external customers.

Duties and Responsibilities

* Maintain department KPIs and accuracy ratings as defined by the department.
* Maintain accurate, timely, and thorough records in proprietary database.
* Perform data entry to create and maintain vendor information.
* Accurately code invoices to appropriate general ledger accounts.
* Assist in clearing payable issues such as debit memos, vendor invoice discrepancies, and statement reconciliations
* Escalate issues appropriately as needed to achieve timely resolution.
* Follow up on open/pending items to facilitate timely payment execution.
* Engage in timely, professional service contact with agents, transportation service providers, and business unit representatives to address inquiries and resolve discrepancies.
* Update schedule, logs, and tasks daily.
* Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

* High school diploma or equivalent (HSED) and some college-level math or accounting courses required
* Associate degree in accounting, business or related field preferred

Work Experience

* 1+ years of experience with increasing responsibilities in a similar or related industry preferred

Required Knowledge, Skills and Abilities

* Strong understanding of Accounts Payable and invoice processing concepts and procedures.
* Experience with ten key by touch and typing speed of 35 WPM required.
* Ability to perform basic math calculations including multiplication and percentages.
* Ability to communicate clearly with excellent verbal, written and listening skills.
* Ability to work as an individual contributor and as a valued participant in a team based environment.
* Demonstrated ability to maintain confidentiality with tact and discretion.
* Excellent customer service skills with the ability to develop effective professional relationships.
* Strong attention to detail with a high degree of accuracy with data entry.
* Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel, Word, Outlook: Basic level of skill

Competencies

* Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
* Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
* Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
* Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
* Walk/travel within office environment, crouch/bend to access floor-level storage - Often
* Use hands/fingers to operate office equipment, type/complete data input, write - Often
* Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
* Sight sufficient to read instructions, documents, and screen-based information - Often
* Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment

This role requires work that may involve the following environmental conditions:

* Corporate office environment

Screening Requirements

Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The applicable salary range is aligned to one of 5 zones according to a cost of labor index for the geographic location of the role. Starting pay for the successful applicant will depend on a variety of job-related factors, which may include related experience, education and training, location, business needs, or market demands. The expected salary range for this role is set forth below. Ranges may be modified in the future.

Zone 1: Starting rate $19.00; up to $21.00 for highly qualified candidates

The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

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