Residency Program Coordinator, Full-time 40 Hours

POSITION SUMMARY

The Campbell Clinic Foundation moves lives through medical education, orthopaedic research and patient care and outreach. We are affiliated with Campbell Clinic Orthopaedics, an internationally-recognized pioneer in orthopaedic surgery and group of orthopaedic physicians, researchers and allied health professionals located in the Mid-South region.

The Foundation facilitates surgeon education through medical residency and fellowship programs as well as leading-edge orthopaedic research, and is committed to lifelong bone and joint health for all through diverse community outreach programs.

The Residency Coordinator is responsible for the day to day management of the Accreditation Council for General Medical Education (ACGME) training program. This position ensures compliance with the non-clinical ACGME accreditation requirements, ABMS requirements, and state and federal regulations. This position works with the program director (a physician) that is responsible for the clinical compliance of the training program. The coordinator administratively supervises 40+ medical residents, manages the program budget, enforces policies and procedures, faciliates the annual recruitment process, and is the liaison between the training program and the University, teaching hospitals, accrediting body, applicants, and the public.

This is a full-time, 40 hours per week position.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

* The Residency Coordinator manages non-clinical requirements for the training programs, and the residents report administratively to this position. The coordinator works with limited supervision and must be organized, use discretion, and employ independent judgment to handle various issues as they arise each day.
* Liaison between the program and hospitals, ACGME, and public. Monitors accreditation agency changes and requirements as needed. Ensure residents are compliant with GME and hospital requirements
* Manage the resident block schedule, the master schedule that assigns each resident to each rotation to ensure they meet all their required rotations as mandated by ACGME and ABMS
* Work closely with internal partners, including Campbell Clinic Staff and residents, to create, track, and distribute resident call schedule
* Prepares and organizes resident oral exam review and supports residents' completion of Orthopaedic In Training Exam (OITE) yearly
* Manage the twice a year Clinical Competency Committee
* Manage evaluation completion and submission for both residents and faculty and documents as needed.
* Oversee the program budget for support. Manages the monthly resident billing schedule. Track resident education stipend use and reimbursement, coordinate travel with Development office and complete monthly credit card reports and invoice processing.
* Ensure the program director completes his/her portion of any clinical accreditation or documentation requirement
* Process annual and sick leave requests
* Use resident evaluations and in training exams to measure academic performance and document residents that need additional assistance or performance improvement plans
* Handles resident grievances
* Prepares correspondence for residents with American Academy of Orthopaedic Surgeons (AAOS), American Board of Orthopaedic Surgery (ABOS), etc.
* Prepares agenda, attends and records minutes for Education Committee meetings
* Prepares Annual Program Evaluation checklist prior to the Education Committee meeting and provides updated results for submission to the Graduation Medical Education office at the University of Tennessee Health Science Center
* Organizes and coordinates Residency Review Committee sites visits to include visit schedules, correspondence, and verification of the Program's proper documentation
* Willingness to contribute to strategy, operational and business decisions which impact the Foundation and residency.
* In consultation with supervisor/manager, sets own priorities and goals and determines how to accomplish results with few or no guidelines to follow, although past practices may exist; keeps supervisor informed of progress, potentially controversial matters, or matters with far-reaching implications.
* Write, revised, implement, and approve and enforce policies for resident program procedures and policies. Prepare handbook.
* Annually facilitate applicant recruitment, interviewing/ screening and selection assistance, ranking, selection, communication, and resident onboarding using electronic platforms, digital communications and databases as needed. Set up program in the NRMP/ERAS system for the program to participate in the national match and utilize the application and systems.
* Handles all education verification functions necessary for residents and maintains all residents' personnel files.
* Plan and coordinate annual program orientation for new residents
* Regular and predictable attendance
* Ability to communicate and work in a cooperative manner with others
* Performs other duties as assigned

SKILLS & ABILITIES

Education: Bachelor's degree required.

Experience: 3 years of administrative, program coordination, customer service and/ or operations experience required. Previous supervisory experience preferred. Prior experience with accreditation, project management, government regulations, or higher education preferred. Must demonstrate strong organizational skills. Must have the ability to work with a very diverse group of physicians and staff. Must have the ability to manage multiple concurrent deadlines, track data and information using electronic systems, create and produce reports and be able to take initiative to manage multiple small training program issues with immediate direction.

Computer Skills: Must be proficient in Microsoft Office applications and adept in the skills of needed to input data, create reports, perform queries, manage communications, arrange video conferencing, manage calendars, meet deadlines and upload and share records electronically and securely. Must be proficient in using Customer Relationship Management systems.

Campbell Clinic Benefit Summary:

Campbell Clinic offers a lucrative benefit package to support employees and their families.

* Medical / Dental / Vision Insurance
* HRA Option
* Flexible Spending Account
* Basic Life Insurance
* Voluntary Life Insurance Option
* Long-Term Disability
* Voluntary Short-Term Disability
* Accident Insurance
* Critical Illness Insurance
* 401(k) Plan Matching + Profit Sharing
* Employee Assistance Program
* Paid Time Off
* 8 Paid Holidays

ADA Disclaimer

In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Equal Opportunity Employer/Veterans/Disabled