Executive Assistant, Corporate

2 weeks ago

Brentwood, United States QualDerm Partners LLC Full time
Job Type

Full-time

Description

QualDerm Partners is currently recruiting for an Executive Assistant. This role will support all Executive Team members and manage the day-to-day office activities by providing administrative assistance. Successful candidates will be detailed oriented, able to work in the Brentwood, Tennessee office, and able to successfully execute multiple tasks with clear direction and minimal oversight. This is the ideal opportunity for an individual looking for a diverse role in a fun, fast-paced environment.

Essential Duties and Responsibilities

• Provides administrative support for multiple executives (approximately 8) in a proactive fashion, including scheduling meetings among various leadership calendars, booking travel, and reporting expenses.

• Orders and maintains standard office supplies and services.

• Assists in the creation, formatting, and distribution of reports, agendas, PowerPoint presentations, correspondences, notices, and other documents.

• Supports administrative Board and related committee activities including scheduling and compiling and distributing pre-meeting packets.

• Arranges meetings, programs, events, and conferences by managing logistics, disseminating information or invitations, coordinating speakers, catering, and rooms, and controlling budget.

• Creates and maintains various databases, spreadsheet files, organizational records, and governance materials.

• Provides data entry and management support for licenses, certifications, vendor accounts and similar registrations.

• Assists with the processing and management of files and assists in contract management, including execution and filing.

• Supports and coordinates company initiatives and special projects, as directed.

• Accepts and responds to organizational phone calls, emails, and traditional mail, including routing accordingly to ensure all communications and correspondences reach the intended recipient.

• Acts as QualDerm ambassador, establishing strong internal and external working relationships.

• Works with Executive Team members to implement best practices and new organizational tools to increase efficiency.

• Performs other duties as assigned.

Qualifications

• Strong MS Office proficiency, especially MS PowerPoint, MS Word, and MS Excel.

• Attention to detail and ability to create and format high-quality business documents.

• Excellent time management and organizational skills.

• Eager to help with friendly disposition to serve as the face of the company at the front desk.

• Strong interpersonal and communication skills, both written and oral.

• Demonstrated ability and desire to interface with senior management and external parties.

• Ability to meet deadlines in a fast paced, high-growth, results-oriented environment.

• Ability to collaborate and work in a team environment.

• Accepting of requirements to maintain strict confidentiality with sensitive information.

• Ability to adapt quickly to changing priorities, identifies conflicts, and proactively suggests resolutions.

• Travel may be required, minimal if any.

Education and/or Experience

• High School Diploma.

• Notary Public or confirmation to secure

• Five or more years in an office setting supporting multiple executives.

• Relevant education may substitute experience requirement.

  • Executive Assistant, Corporate

    2 weeks ago

    Brentwood, United States QualDerm Partners, LLC Full time

    Job DescriptionJob DescriptionDescription:QualDerm Partners is currently recruiting for an Executive Assistant. This role will support all Executive Team members and manage the day-to-day office activities by providing administrative assistance. Successful candidates will be detailed oriented, able to work in the Brentwood, Tennessee office, and able to...

  • Executive Assistant

    2 weeks ago

    Brentwood, United States PathGroup Full time

    Job DescriptionJOB SUMMARY:The Executive Assistant provides administrative support to the executive team members. Primary responsibility is to the President/Chief Commercial Officer.JOB RESPONSIBILITIESESSENTIAL FUNCTIONS:Manage the day-to-day calendars/schedules for members of the executive team.Responsible for coordinating meetings and arranging travel...

  • Executive Assistant

    4 weeks ago

    Brentwood, United States PathGroup Full time

    Work Schedule: Monday-Friday: 8:00am-5:00pmJOB SUMMARY:The Executive Assistant provides administrative support to the executive team members. Primary responsibility is to the President/Chief Commercial Officer.JOB RESPONSIBILITIESESSENTIAL FUNCTIONS:Manage the day-to-day calendars/schedules for members of the executive team.Responsible for coordinating...

  • Executive Assistant

    4 weeks ago

    Brentwood, United States PathGroup Full time

    Work Schedule: Monday-Friday: 8:00am-5:00pmJOB SUMMARY:The Executive Assistant provides administrative support to the executive team members. Primary responsibility is to the President/Chief Commercial Officer.JOB RESPONSIBILITIESESSENTIAL FUNCTIONS:Manage the day-to-day calendars/schedules for members of the executive team.Responsible for coordinating...

  • Executive Assistant

    1 month ago

    Brentwood, United States PathGroup Full time

    Work Schedule: Monday-Friday: 8:00am-5:00pmJOB SUMMARY:The Executive Assistant provides administrative support to the executive team members. Primary responsibility is to the President/Chief Commercial Officer.JOB RESPONSIBILITIESESSENTIAL FUNCTIONS:Manage the day-to-day calendars/schedules for members of the executive team.Responsible for coordinating...

  • Executive Assistant

    4 weeks ago

    Brentwood, United States LBMC Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.   ResponsibilitiesCalendar...

  • Executive Administrative Assistant

    5 days ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking an Executive Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the healthcare industry.The Executive Administrative Assistant is a contract-to-hire opportunity with an in-office/hybrid schedule....

  • Executive Administrative Assistant

    6 days ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking an Executive Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the healthcare industry.The Executive Administrative Assistant is a contract-to-hire opportunity with an in-office/hybrid schedule....

  • Executive Administrative Assistant

    5 days ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking an Executive Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the healthcare industry.The Executive Administrative Assistant is a contract-to-hire opportunity with an in-office/hybrid schedule....

  • Executive Administrative Assistant

    2 weeks ago

    Brentwood, United States Vulcan Materials Company Full time

    Organize Meetings and Events. Coordinate division-wide events, conferences, staff, and functional meetings. Manage all meeting logistics, including invites, facilities, food, etc. Manage Executive Calendars. Maintain daily schedules and calendars for Administrative Assistant, Executive, Administrative, Skills, Assistant, Business Services, Manufacturing

  • Executive Chef 2

    3 days ago

    Brentwood, United States Sodexo Full time

    Unit Description: Sodexo Corporate Services is looking for an Executive Chef 2 to join our team at HCA Corporate Offices in Brentwood TN!.  The current food landscape consists of 1 corporate cafe and catering operations.   The Executive Chef 2 will be the lead culinary person for the operation.  Duties will include but not limited to:Menu...

  • Executive Assistant

    2 weeks ago

    Brentwood, United States Tractor Supply Full time

    This position is responsible for providing executive support by managing multiple complex calendars, planning, and organizing events and meetings of all sizes, and coordination domestic and international travel. This position will handle or assist wi Executive Assistant, Operations, Marketing, Executive, Store, Assistant, Retail, Business Services

  • Executive Chef 2

    4 days ago

    BRENTWOOD, United States Sodexo Full time

    Unit Description: Sodexo Corporate Services is looking for an Executive Chef 2 to join our team at HCA Corporate Offices in Brentwood TN!.  The current food landscape consists of 1 corporate cafe and catering operations.   The Executive Chef 2 will be the lead culinary person for the operation.  Duties will include but not limited to:Menu...

  • Corporate Marketing Director

    5 days ago

    Brentwood, United States VITALITY Senior Living Full time

    Vitality Living, based in Brentwood, is seeking an experienced Marketing Director to lead strategic marketing initiatives across the company, oversee content creation, digital marketing, and advertising, proactively identify opportunities for improved performance aligned with the company's mission, manage related budgets, and directly supervise marketing...

  • Corporate Marketing Director

    2 weeks ago

    Brentwood, United States VSL Employee Co LLC Full time

    Job DescriptionJob DescriptionVitality Living, based in Brentwood, is seeking an experienced Marketing Director to lead strategic marketing initiatives across the company, oversee content creation, digital marketing, and advertising, proactively identify opportunities for improved performance aligned with the company's mission, manage related budgets,...

  • Legal Assistant

    1 week ago

    Brentwood, United States AdaptHealth Full time

    Description Position Summary: The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties. Essential Functions and Job Responsibilities: * Documenting processes, as well as maintaining hard copy files and...

  • Legal Assistant

    1 week ago

    Brentwood, United States AdaptHealth Full time

    Position Summary:The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties.Essential Functions and Job Responsibilities:Documenting processes, as well as maintaining hard copy files and electronic records in a...

  • Legal Assistant

    1 week ago

    Brentwood, United States AdaptHealth Full time

    Position Summary:The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties.Essential Functions and Job Responsibilities:Documenting processes, as well as maintaining hard copy files and electronic records in a...

  • Legal Assistant

    1 week ago

    Brentwood, United States AdaptHealth Full time

    Position Summary:The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties.Essential Functions and Job Responsibilities:Documenting processes, as well as maintaining hard copy files and electronic records in a...

  • Executive Chef 2

    3 days ago

    Brentwood, Tennessee, United States Sodexo Full time

    Unit Description: Sodexo Corporate Services is looking for an Executive Chef 2 to join our team at HCA Corporate Offices in Brentwood TN!.  The current food landscape consists of 1 corporate cafe and catering operations.     The Executive Chef 2 will be the lead culinary person for the operation.  Duties will include but not limited to: Menu...