Legal Assistant

3 weeks ago

Brentwood, United States AdaptHealth Full time

Position Summary:


The Legal Assistant is in a critical position within the legal department at AdaptHealth. The position will primarily support the Deputy General Counsel, and legal Team with legal administrative duties.


Essential Functions and Job Responsibilities:


  • Documenting processes, as well as maintaining hard copy files and electronic records in a centralized document repository.
  • Timely assessing and answering client questions and escalating to management when appropriate.
  • Creates, updates, and maintains critical dates, deadline notification emails and circulates to Deputy General Counsel, and other team members.
  • Submitting accurate legal and due diligence documentation in a timely manner.
  • Performing legal and factual research.
  • Performing public records searches and filings.
  • Identifying relevant judicial decisions, legal articles, codes, and other pertinent material.
  • Organizing and analyzing information.
  • Cross-checking and validating information.
  • Preparing written reports and summaries.
  • Coordinating with outside counsel of the preparation of discovery and pleadings.
  • Preparing, mailing, delivering, and tracking correspondence via Fed-Ex, U.S. First Class, Certified Mail, Facsimile, Email, or through E-File.
  • Coordinating the execution of documentation through DocuSign.
  • Organizing and tracking active litigation case files.
  • Reviewing and monitoring new and updated laws and regulations.
  • Assisting with the preparation of internal corporate policies and procedures.
  • Coordinating legal activities such as subpoena delivery, receipt, and/or triage information for timely response.
  • Preparing Executive Leadership summaries and PowerPoints.
  • Calculating and calendaring all pertinent Legal Department deadlines
  • Reviewing, analyzing, and assisting with the contracts, in general purchase and sale agreements, letters of intent, lease agreements, closing documents, and other vendor contracts.
  • Reviewing and analyzing lending requirements, title affidavits, legal descriptions, property condition reports, environmental reports, title history reports, title commitments, zoning reports, and bankruptcy claims.
  • Handles the preliminary review and compliance of various documents, including, but not limited to title documents, executed contracts, leases, and other legal due diligence materials and supporting documentation. Must be able to summarize findings in reports, objection letters, emails, and other correspondence.
  • Maintains patient confidentiality and functions within the guidelines of HIPAA.
  • Completes assigned compliance training and other educational programs as required.
  • Maintains compliance with AdaptHealth’s Compliance Program.
  • Performs other related duties as assigned.


Competency, Skills, and Abilities:


  • Superb organizational, time management, and multitasking skills.
  • Excellent collaboration and communication abilities.
  • Ability to work in a fast-paced environment.
  • Strong computer skills, including proficiency with Word, Excel, and Power Point
  • Ability to interact with people at all levels of the corporate structure, prioritize and handle numerous competing demands in a high-volume, fast-paced working environment.
  • Proven ability to work effectively in independent settings.
  • Ability to communicate effectively with a variety of contacts including outside attorneys, senior management, and business associates.


Education and Experience Requirements:

  • Bachelor’s degree in legal studies, or similar pre-law desired.
  • 3 - 5 years’ experience as a legal assistant
  • Notary Public certification preferred.

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