Administrative Supervisor

3 weeks ago

Boston, United States Children's Hospital Boston Full time

The Administrative Supervisor I shall be responsible for:

* Supervising administrative staff. Interviewing, hiring, orienting, training, developing, and disciplining staff as necessary. Organizing work and work processes. Conducting annual performance appraisals and recommending merit increases in conjunction with manager and consistent with Hospital policy. Conducting regular staff meetings. Serving as point person when manager is absent.
* Ensuring all Program personnel are trained in Hospital policies and procedures as well as the appropriate features of the Hospital's information systems, including follow-up training and consultations. Ensuring compliance with government regulations (such as DPH, licensure, JCAHO, OSHA, etc.) and third-party payor billing requirements. Continually training and cross-training staff on a regular basis.
* Organizing and maintaining daily administrative operations of department. Preparing, verifying, and monitoring departmental payroll and maintaining related records. Preparing periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Coordinating administration of departmental fellowship and/or residency programs, training grants, and related programs.
* Ensuring patient satisfaction by providing positive and effective customer service. Monitoring and assessing management and operations for patient satisfaction. Recommending and implementing improvements to service.
* Participating in the budget process by identifying and analyzing trends and patterns and preparing cost projections. Developing proposals to improve cost-effectiveness. Monitoring budgets and payroll, resolving variances, preparing reports, and maintaining related records and documentation.
* Purchasing office supply needs through established department protocols to ensure efficient office operations. Monitoring supply inventory/budgeting and identifying and communicating trends and patterns to support cost containment and ensure appropriate use of supplies.
* Maximizing revenue by ensuring all appropriate registration and administrative paperwork is generated at the time of patient registration and forwarded to the Hospital and/or Foundation in a timely manner for billing purposes. Identifying opportunities to change registration, scheduling, and billing processes and procedures to enhance positive patient experience.
* Working on special projects and providing detailed analyses and reports on findings as requested by management independently and generating custom analytical reports from the billing system as requested by management.
* Ensuring the integrity of the in-house computer system. Making recommendations to management to update hardware and software as needed.
* Scheduling patients in multiple areas for appointments or procedures. Works closely with practice administrator to provide administrative and operational support to Directors.

To qualify, you must have:

* Associate's Degree. Business or closely related field preferred.
* 2 years of Managerial experience in healthcare setting- HIGHLY preferred
* 3 years of previous experience. Additional years of experience may substitute for a degree.
* Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
* Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
* Demonstrated knowledge of hospital systems, operations and managed care.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

#LI-Hybrid

  • Administrative Supervisor

    2 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Administrative Supervisor I shall be responsible for:Supervising administrative staff. Interviewing, hiring, orienting, training, developing, and disciplining staff as necessary. Organizing work and work processes. Conducting annual performance appraisals and recommending merit increases in conjunction with manager and consistent...

  • Administrative Supervisor

    3 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Administrative Supervisor I shall be responsible for:Supervising administrative staff. Interviewing, hiring, orienting, training, developing, and disciplining staff as necessary. Organizing work and work processes. Conducting annual performance appraisals and recommending merit increases in conjunction with manager and consistent...

  • Part-Time Administrative Supervisor in Boston

    2 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Beacon Hill, a leading staffing solutions provider, is seeking an experienced Part-Time Administrative Supervisor to join their team in Boston. This role will involve managing the front desk, coordinating office operations, and supporting the team with administrative tasks. The ideal candidate will have 4+ years of administrative experience, excellent...

  • Administrative Analyst

    3 weeks ago

    Boston, United States City of Boston Massachusetts Full time

    Under general supervision with latitude for independent judgment, performs a wide variety of administrative and clerical functions of moderate difficulty as designated by the Payroll Supervisor. Responsibilities: Responsible for all payroll functions Administrative, Analyst, Payroll

  • Administrative Associate III

    2 months ago

    Boston, United States Boston Children's Hospital Full time

    The Administrative Associate III:Assists supervisor with special projects and preparation of complex reports and documents. Collects and compiles information from diverse sources, performs calculations, creates charts, graphs, and spreadsheets, and p Administrative, Associate, Equipment Repair, Retail, Healthcare, Materials

  • Administrative Assistant

    2 weeks ago

    Boston, United States NR Consulting LLC Full time

    Job Title: Administrative Assistant Location: Jamaica Plain, MA, 02130 Duration: 1 Months Summary : Client is seeking an experienced Administrative assistant to assist the Accounts Payable with Fiscal Year end activities. Statement Of Duties And Responsibilities: Files, retrieves and maintains vendor payments files and other documents as...

  • Administrative Assistant

    3 weeks ago

    Boston, United States MCPHS University Full time

    The School of Physician Assistant Studies seeks an Administrative Assistant who provides administrative support for the program, and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks: * Serves as the first point of contact for the department; greets visitors and callers;...

  • Research Administrator

    2 months ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.The...

  • Research Administrator

    2 months ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Research Administrator I for the Department of Medical Oncology and the Divisions of Molecular and Cellular Oncology and Solid Tumors. The Research Administrator is responsible for the management of the research portfolio(s) for one or more laboratories (and Disease Centers, as applicable) with direction and moderate supervision from their supervisor.The...

  • Administrative Associate III

    2 months ago

    Boston, United States Boston Children's Hospital Full time

    Job Posting DescriptionThe Administrative Associate III: Assists supervisor with special projects and preparation of complex reports and documents. Collects and compiles information from diverse sources, performs calculations, creates charts, graphs, and spreadsheets, and performs other related duties as requested. Transcribes and types correspondence,...

  • Administrative Associate III

    3 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Administrative Associate III:Assists supervisor with special projects and preparation of complex reports and documents. Collects and compiles information from diverse sources, performs calculations, creates charts, graphs, and spreadsheets, and performs other related duties as requested.Transcribes and types correspondence, forms,...

  • BUSINESS OFFICE ADMINISTRATOR, College of Arts

    2 months ago

    Boston, United States MSCCN Full time

    Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed...

  • Senior Administrative Assistant, Orthopaedics

    2 months ago

    Boston, United States Mass General Brigham Full time

    Description: What does a Senior Administrative Assistant do? The Senior Administrative Assistant Senior provides all required administrative support for the Division Chief and Administrator. The Sr. AA will require a high degree of organization and the ability to prioritize assignments, project management skills, and the ability to prioritize assignments....

  • Senior Administrative Assistant, Orthopaedics

    2 months ago

    Boston, United States Mass General Brigham Full time

    Description: What does a Senior Administrative Assistant do? The Senior Administrative Assistant Senior provides all required administrative support for the Division Chief and Administrator. The Sr. AA will require a high degree of organization and the ability to prioritize assignments, project management skills, and the ability to prioritize assignments....

  • Research Administrator

    4 weeks ago

    Boston, United States Dana-Farber Cancer Institute Full time

    Job DescriptionThe Division of Population Sciences seeks a Research Administrator II to work in the McGraw/Patterson Center for Population Sciences. This growing and innovative center is committed to population-based research as a means to detect cancer early, prevent cancer at the community-based level, identify and evaluate cancer risk in high-risk...

  • Research Administrator

    4 weeks ago

    Boston, United States Dana-Farber Cancer Institute Full time

    The Division of Population Sciences seeks a Research Administrator II to work in the McGraw/Patterson Center for Population Sciences. This growing and innovative center is committed to population-based research as a means to detect cancer early, prevent cancer at the community-based level, identify and evaluate cancer risk in high-risk populations, and...

  • BUSINESS OFFICE ADMINISTRATOR, College of Arts

    2 months ago

    Boston, United States Boston University Full time

    Job Description Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. Our faculty are award-winning researchers, innovative teachers, and dedicated...

  • Claims Supervisor, Field Auto Appraisal

    5 days ago

    Boston, United States Plymouth Rock Assurance Full time

    Claims Supervisor, Field Auto AppraisalThe role of the Auto Appraisal Supervisor is to lead, oversee, and regulate the operations within their unit. This position is situated in the State of Massachusetts and involves the management of 5-7 direct reports. Ideally, the sought-after candidate would be conveniently located within reasonable driving distance of...

  • Senior Administrative Analyst

    3 weeks ago

    Boston, United States Suffolk County Sheriff's Department Full time

    TITLE: Senior Administrative Assistant - Financial Services (SC-16) GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES Performs assorted administrative, clerical, and accounting tasks in support of the Financial Services Division SUPERVISION RECEIVED Works under the general supervision of the Assistant Deputy Director of Financial Services and the direct...

  • Research Administrative Assistant I Endocrinology

    4 months ago

    Boston, United States Brigham and Women's Hospital Full time

    Research Administrative Assistant I Endocrinology -(3303707) Description Provides comprehensive administrative support services to Principal Investigator and requiring a high degree of independent initiative and judgment. PRINCIPAL DUTIES AND RESPONSIBILITIES: 1. Screens the PI’s mail, prepares letters in response to inquiries (per discussion...