Executive Administrator
3 weeks ago
Company Description
MIDDAY CONSTRUCTORS, INC. is a family owned construction company based out of Howey in the Hills, Florida. We specialize in providing top-quality construction services to various clients across Orlando and the surrounding regions.
Responsibilities:
1. Payment Processing:
- Manage the payment process for subcontractors, ensuring timely and accurate payments.
- Verify and maintain up-to-date subcontractor insurance documentation.
2. Invoicing:
- Keep meticulous records of invoices, including tracking and organizing for easy retrieval.
- Process payments to suppliers promptly and maintain positive vendor relationships.
3. Materials Management:
- Monitor and track lumber deliveries to construction sites, ensuring accurate and timely deliveries.
- Collaborate with project managers to coordinate material requirements and deliveries.
4. Payroll Administration:
- Update the annual payroll template, ensuring accuracy and compliance with relevant regulations.
- Handle payroll-related tasks efficiently and accurately.
5. Administrative Support:
- Provide high-level administrative support to the executive team, including calendar management and communication coordination.
- Utilize Microsoft Office Suite for various administrative tasks and reporting.
6. Florida Notary:
- Serve as a Florida Notary, assisting in notarizing documents as required.
Qualifications:
- Experience as an executive administrator, preferably in the construction industry.
- Strong organizational skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Florida Notary certification is required.
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Familiarity with payroll processes and invoicing procedures.
Education:
A bachelor's degree in business administration, finance, or a related field is preferred.
If you are a results-driven individual with a strong background in executive administration and a commitment to excellence, we encourage you to apply and contribute to the success of Midday Constructors, Inc.
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