Executive Administrator

3 weeks ago


Orlando, United States MIDDAY CONSTRUCTORS, INC. Full time

Company Description

MIDDAY CONSTRUCTORS, INC. is a family owned construction company based out of Howey in the Hills, Florida. We specialize in providing top-quality construction services to various clients across Orlando and the surrounding regions.


Responsibilities:


1. Payment Processing:

  - Manage the payment process for subcontractors, ensuring timely and accurate payments.

  - Verify and maintain up-to-date subcontractor insurance documentation.


2. Invoicing:

  - Keep meticulous records of invoices, including tracking and organizing for easy retrieval.

  - Process payments to suppliers promptly and maintain positive vendor relationships.


3. Materials Management:

  - Monitor and track lumber deliveries to construction sites, ensuring accurate and timely deliveries.

  - Collaborate with project managers to coordinate material requirements and deliveries.


4. Payroll Administration:

  - Update the annual payroll template, ensuring accuracy and compliance with relevant regulations.

  - Handle payroll-related tasks efficiently and accurately.


5. Administrative Support:

  - Provide high-level administrative support to the executive team, including calendar management and communication coordination.

  - Utilize Microsoft Office Suite for various administrative tasks and reporting.


6. Florida Notary:

  - Serve as a Florida Notary, assisting in notarizing documents as required.


Qualifications:


- Experience as an executive administrator, preferably in the construction industry.

- Strong organizational skills with a keen eye for detail.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Florida Notary certification is required.

- Excellent communication skills, both written and verbal.

- Ability to multitask and prioritize effectively in a fast-paced environment.

- Familiarity with payroll processes and invoicing procedures.


Education:

A bachelor's degree in business administration, finance, or a related field is preferred.


If you are a results-driven individual with a strong background in executive administration and a commitment to excellence, we encourage you to apply and contribute to the success of Midday Constructors, Inc.




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