Administrative Specialist, Occupier Services

3 weeks ago

Washington, United States Avison Young Full time

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

As part of the Occupier Services team, provide coordination for portfolio accounts while creating client relationships and business growth. AY will rely on this person to coordinate large accounts with multiple projects at once, and engage with client leadership at all levels and with AY brokers globally to deliver integrated consulting and advisory services to our clients. All of that with a high-level of autonomy, assuming you work maniacally to exceed client expectations and meet all deadlines.

Responsibilities

Key Strategic Responsibilities:

* Conduct recurring meetings with clients to review transaction/project status and discuss upcoming initiatives
* Gather business intelligence to support recommended insights and solutions that address client's corporate real estate needs
* Facilitate meetings with the Account Team to hone future strategies and trend best practices
* Strategize and provide feedback in the development of presentation materials
* Present information to client's senior leadership
* Participate in client quarterly and annual reviews

Key Tactical Responsibilities:

* Create and track project initiation forms for execution
* Answer any questions related to client leases
* Coordinate and attend meetings with client designated project teams
* Work with brokers to draft and distribute transaction documentation
* Track transaction documentation for new leases, renewals, subleases, and sales
* Issue and track client feedback questionnaires/surveys
* Prepare quarterly research market reports in primary markets
* Track relevant market information to assist transaction managers in staying current on market activity using internal and external sources
* Research and produce additional reports as requested including, but not limited to, submarket reports and landlord analysis
* Report internal transaction information on a monthly basis
* Update and maintain external lease comparable, tenants in the market, and market news information
* Provide lease administration support, ensuring data is updated and accurate
* Track and report on critical lease dates
* Provide data to IT team for uploading into client dashboards
* Update internal CRM system with account projects
* Assist with the internal forecast documentation

Qualifications

* Bachelor's degree
* 2-4 years of post-degree experience in real estate
* Excellent communication and presentation skills, expressing ideas clearly and cohesively
* Ability to prioritize and manage multiple projects in a fast paced, deadline driven environment
* Technologically savvy
* Experience with lease administration systems is an advantage

Workplace Type

Hybrid

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:• Traditional and Roth 401k with generous employer match and immediate vesting• 12 weeks of Paid Parental Leave after one year of tenure• Medical, Dental, Vision Insurance• Company paid Life and AD&D Insurance• Company paid Short & Long-Term Disability• Voluntary Critical Illness and Accident Coverage• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits• Wellness program• Employee Assistance Program (EAP)Work-Life Balance:

* Competitive paid vacation days• 2 personal/wellness days• Paid holidays plus 2 floating holidays• Annual volunteer day for Day of Giving

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