Administrative Assistant to Operations

1 week ago

Billings, United States Rocky Vista University Full time

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for a

Administrative Assistant to Operations (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Career page at www.rvu.edu.

SALARY:

$20.00 to $21.00+ per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

The Administrative Assistant to Operations will provide a wide range of clerical support to the Director of Campus Operations and the Operations team. This person will be an integral member of the Operations Team and will help the Director and the department stay organized and operate smoothly. This position is also the first face seen as guests enter the building and is responsible for creating a warm and welcoming experience that leaves employees, students, and visitors feeling cared for and valued. The success of this role requires in-person attendance and is not eligible for remote work.

Essential Job Functions

Welcome Desk Management:

* Serves as a resource and information desk for visitors, employees, and students.
* Answers main phone line and routes calls to the appropriate party.
* Greets, welcomes, and checks-in special guests and visitors.
* Maintains the aesthetically pleasing appearance of the main lobby and welcome desk.
* Helps build a culture that respects, values, and promotes diversity, equity, and inclusion.

Administrative Duties:

* Provides clerical support and task management for the Director of Campus Operations and associated projects.
* Supports meetings led by the Director of Campus Operations and is responsible for scheduling, creating agendas, meeting documents, writing minutes, and helping to manage project timelines.
* Handles purchasing, errands, and budget tracking.
* Provides support for special events led by the Director of Campus Operations.

External Room Reservation Requests Duties:

* Manages the internal process for receiving and reviewing requests from external parties to use the RVU-MT facilities for private functions.
* Coordinates the details and manages the on-site checking in and checking out of external party use.

Required Knowledge, Skills, and Abilities

* Exceptional organization, attention to detail, and task management skills.
* Strong interpersonal skills and the ability to relate well to people from all backgrounds and perspectives.
* Ability to put people at ease and create a welcoming environment.
* Strong written and verbal communication skills.
* Ability to work under pressure and handle difficult and stressful situations with professional composure.
* Strong time and priority management skills.
* Ability to complete tasks on time and with a high level of quality.
* Ability to adapt to a fast-paced environment and shift quickly between tasks.
* Strong technology skills including basic office equipment, Microsoft Office suite (Teams, Word, Excel, Outlook, and PowerPoint), Adobe Pro, and video conferencing platforms.
* Ability to learn and adapt to new software programs.
* Ability to work independently with limited supervision.
* Ability to respect, value, and promote diversity within an atmosphere of access, equity, and inclusion.

Minimum Qualifications

* High School Diploma or equivalent.
* Experience working in an administrative support role.

Preferred Qualifications

* Professional certificates or college degree from an accredited institution (Associates or other advanced degree).
* Experience with budget management and expense tracking.
* Experience with Microsoft Office Products and video conferencing platforms.
* Professional background or experience working in education.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

* Ability to orally communicate effectively with others;
* Ability to communicate effectively in writing, using the English language;
* Ability to work cooperatively with colleagues and supervisory staff at all levels;
* May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
* May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
* May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu

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