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Administrative Assistant

4 months ago

Billings Metropolitan Area, United States Electrical Consultants, Inc. Full time
Job DescriptionJob Description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV.

ECI has an immediate opening for an Administrative Assistant II who will work under minimal supervision reporting directory to the Office Manager. Responsibilities include performing a variety of administrative assignments including but not limited to:

  • Scheduling and monitoring travel arrangements as requested
  • Monitoring and screening incoming telephone calls and visitors
  • Acting as the general receptionist
  • Managing incoming and outgoing mail
  • Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications
  • Assisting with conference/meeting planning
  • Preparing complex documents under minimal supervision with information necessary for decision-making
  • Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc.
  • Establishing filing systems and coordinating project meetings
  • Coordinating expense submittals to corporate accounting department
  • Overseeing and assisting with the preparation of common areas for activities or meetings upon request

Minimum Requirements: High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI's auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

Salary commensurate with experience and education. Benefits include:

  • Medical, dental and vision insurance
  • Flexible spending account
  • Health savings account
  • Life insurance
  • Disability insurance
  • 401(k), profit sharing and employee stock ownership plan
  • Paid vacation, personal days and holidays
  • Paid Parental Leave
  • Continued professional education reimbursement

Electrical Consultants, Inc. (ECI) employs over 800 engineers, designers, project managers, surveyors, ROW agents, environmental planners, construction professionals and support staff in 20+ offices across the U.S. ECI has over 35 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, distribution systems, communication systems and industrial electrical facilities. Visit our website at www.eciusa.com.

An Equal Opportunity Employer



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