Registrar -Sensitive Records Area

4 weeks ago

Reston, United States Merito Group Full time

Our client will play an integral part in an expanding background investigative initiative for federal departments and agencies. These background investigations are an essential component to ensuring the safety and prosperity of our great nation. The background investigations are purposed for Individuals seeking employment with the federal government in varying capacities, and they will need to undergo a background investigation to ensure that these individuals are not a potential security threat. During the BI process, there will be sensitive information that will be documented and processed, as a result, there would be a critical need for individuals that can maintain confidentiality and discretion when handling sensitive materials.

Would you like to contribute to our Nation's security? If so, we are seeking Registrars (File Room Clerks) for Direct Hire with full benefits that currently possess an Active Top Secret Clearance (TS) or an Active SSBI (Single Scope Background Investigation Clearance.

This role also offers advancement opportunities

Position Description

Under immediate supervision, performs diversified clerical duties, which may include filing, proofreading, checking computations, light typing, and operating office machines, such as adding and copying machines. Work is normally limited to standardized duties constituting a small part of a complete operating procedure and is generally performed under supervisory review.

Essential Job Functions

* Performs moderately complex administrative and/or clerical functions such as, word processing, report generation, schedules, appointments and establishing agendas for meetings and conferences to ensure that departmental activities are performed in a timely manner.
* Handles moderately complex confidential material relevant to company operations. Screens phone calls and incoming mail to ensure that calls and confidential mail is directed to appropriate parties. Coordinates incoming and outgoing department correspondence.
* Arranges and coordinates routine business travel and/or other work related commitments for management within a department. Answers incoming calls and responds to moderately complex inquiries associated with travel.
* Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations.
* Researches information and compiles materials for presentations and meeting and distributes documents for staff, clients, and external third parties.
* Maintains routine schedules of appointments and events for department managers and other office employees by using electronic schedulers, hourly and date calendars, and internal/external information.
* Establishes and maintains moderately complex filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents.
* Processes confidential correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports. Prepares reports, proposals and other deliverables requested by management.
* Registers personnel for conferences and classes. Coordinates travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel to conferences and classes.

Qualifications

Basic Qualifications

* High school diploma or G.E.D.
* Three or more years of department assistant experience
* Experience working with departmental/functional area goals, practices and procedures
* Experience working with grammar rules

Other Qualifications

* Must possess a current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Top Secret level security clearance based on an SSBI.
* Good communication skills
* Good office equipment skills such as faxing and photocopying
* Good personal computer and business solutions software skills
* Good organization skills to balance work and prioritize tasks
* Ability to work in a team environment
* Ability to keep sensitive and confidential material private
* Must be able to lift a total of 50 pounds
* Must be able to sit long periods of time at a computer.

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