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Special Projects Coordinator

1 month ago

Edinburg, United States Driscoll Children's Hospital Full time
Where compassion meets innovation and technology and our employees are family.

Thank you for your interest in joining our team Please review the job information below.

General Purpose of Job:

The Special Projects Coordinator is responsible for coordinating support for the Senior Director of Professional and Support Services. Briefly describe the job's primary purpose or contribution to the department or organization. Assists and supports all departments that currently report to Senior Director of Professional and Support Services. Performs a variety of secretarial and administrative support duties to assist the Senior Director and Department Director in coordinating operational activities such as committee meetings, department meeting, and training sessions. Supports team in gathering information for performance improvement initiatives.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

  • Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence.
  • Coordinates location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
  • Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as appropriate. Responds to inquiries and requests for services provided by the Professional and Support Service Departments.
  • Opens, sorts and distributes incoming mail. Uses tube system to send or forward written materials to other parts of the hospital. Utilizes couriers, the US Mail and delivery services as needed.
  • Responsible for preparation of requisitions for office/training supplies and equipment.
  • Maintains files for all Special Purchase Requisitions and corresponding Purchase Orders and other related documentation.
  • Responsible for making travel arrangements for Professional and Support Services Department Leaders including all necessary paperwork, reservations, check requests, travel reimbursements, etc.
  • Responsible for timely, effective notification/communication of employee training events/programs.
  • Maintains utmost level of confidentiality at all times.
  • Adheres to hospital policies and procedures.
  • Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
  • Maintains composure, effectiveness, and flexibility under pressure.

Education and/or Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or 1-2 years of secretarial, clerical, or administrative experience and/or training; or equivalent combination of education and experience.