Administrative Support Specialist I-Sr

7 days ago

Stillwater, United States Oklahoma State University Full time

Position Details

Req ID:

req18807

Position Title:

Administrative Support Specialist I-Sr

Position Type:

Staff Full-Time

Position Number:

AS9335

OSU Campus:

Stillwater

Department:

Human Resources

Location Address:

201 General Academic Building

Stillwater, OK, 74078

Hiring Supervisor:

Coral White, Executive Administrative Associate

Hiring Range

(Contingent upon available funding):

13.50 - 20.00, Hourly

Work Schedule:

8:00 a.m. - 5:00 p.m. Monday thru Friday, with occasional evening and weekend work.

Faculty Appt Period:

NA

Job Summary:

This position reports directly to the Executive Administrative Associate. Incumbent will be responsible for general office duties, including greeting and assisting visitors coming into the department; answering incoming calls; determining nature of business, and directing callers to appropriate person/department. Routes incoming mail and orders office supplies. Maintain main office files/records, including confidential files in an efficient and user-friendly system in accordance with OSU Records Retention policies. Coordinate travel arrangements and process reimbursements. Assist with managing some departmental accounting functions; and with the administration and maintenance of records pertaining to the P-Card and OK Corral system for purchasing. Updates special reports/databases and other administrative documents upon request. Maintain a neat and orderly appearance of the front office. Responsible for the efficient and effective use of the office equipment, including the office copier, printers, etc. Position requires the use of discretion and confidentiality regarding visitors, and other sensitive information.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED.

Administrative Support Specialist I - one year of clerical/customer service experience.

Administrative Support Specialist II - two years of clerical/customer service experience.

Senior Administrative Support Specialist - three years of clerical/customer service experience.

Post-secondary education may substitute for years of required experience.

Strong written and oral communication skills and excellent organizational skills.

Proficient knowledge of Microsoft Office software.

Preferred Qualifications:

Demonstrate professionalism through appropriate business dress and personal presentation, excellent customer service attitude, and ability to participate in a team setting.

Maintain confidentiality and sensitivity in handling employee/visitor information.

Completion of OSU Ambassador Program and OK Corral Marshall program.

Proficient with Microsoft Office. Ability to think forward. Pay attention to details. Pride in ownership of work.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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