Administrative Services Specialist II
1 month ago
Administrative Services Specialist II
Please read the job description carefully before applying. The essential functions are the fundamental job duties that an employee must be able to perform, with or without a reasonable accommodation. Additional job duties may be assigned as needed.
Applicants who do not fully meet the minimum qualifications or who do not fully complete the application as instructed will not be considered. Applicants are responsible for demonstrating that they possess the qualifications advertised for the position. Meeting the minimum qualifications does not assure applicants of an interview.
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Please see Special Instructions for more details.
Applicants are required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.
Position Information
Position Information
Position Number 538060 Working Title Administrative Services Specialist II Job Title Administrative Assistant 2 Job Type Full-Time Department SAF Health Services Job Purpose
The overall purpose of this job is to oversee and provide administrative support to Health Services. This position is crucial to the operations of the Health Services clinic and for immunization compliance for the University. Preparing budgets, paying bills, overseeing the operations of the electronic medical record system, and preparing data reports are just a few of the day to day tasks assigned to this position.
Tennessee Tech is an Equal Opportunity/Affirmative Action employer.
Essential Functions
Customer Service and front office administrative support. Schedules clinic patients and checks them out of system. Oversees front office staff and student workers and scheduling of front office staff. Immunization compliance assistance. Oversees Electronic Medical Record operations, updates, and scheduling. Prepares departmental budgets, pays departmental bills, manages IDT's. Orders departmental supplies and inventories supplies. Maintains departmental website. Serves as medical records custodian and ensures compliance with contracts and vendors. Assists pharmacist with functions such as budget, labeling, and inventory. Assists Director with grant support and ensures administrative compliance and regulations. Assists with preparation of clinic data reports.
Minimum Qualifications
Bachelor's degree from an accredited institution in business, healthcare administration, or a related field with one year of related professional experience or an associate's degree from an accredited institution in a related field with three years of related professional experience. Clerical skills, supervisory skills, the ability to multitask, the ability to use computer and computer programs are required. Works well independently, excels at customer service, communicates effectively, and has excellent verbal and written communication skills.
Preferred Qualifications
Experience in healthcare is preferred.
Work Hours
M-F 8:00 am to 4:30 pm
Compensation and Benefits
Salary Commensurate with education and experience. Pay grade 10. Benefits Information
Tennessee Tech offers a competitive benefits package. Benefits include the accumulation of two vacation days per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.
Posting Details
Posting Date 10/16/2024 Screening Date 10/30/2024 Open Until Filled Yes Special Instructions to Applicants
Applicants are required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.
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