Executive Assistant

4 weeks ago

Tulsa, United States University of Tulsa Full time

POSITION SUMMARY:

This position is a vital role in the college as the person on this position works most closely with the dean as the primary support in leading the college. This position is regularly tasked by the dean to take responsibility for projects as they emerge from the daily activities of the college. This position will also act on behalf of the dean both internally and externally, functioning as a key coordinator and principal point of contact for the Dean's activities, both on campus and off.

CHARACTERISTIC DUTIES:

* Oversees the office of the Dean and its daily needs; primary contact for the dean's office
* Supports the Dean in managing ongoing projects
* Organizes and maintains the dean's daily, weekly, and monthly agendas
* Helps to prepare the Dean for internal and external meetings
* Manages dean's office travel arrangements and function attendance
* Works as liaison between dean and other staff of college and university
* Assists in planning and executing events
* Provides critical administrative support for the Dean relative to all aspects of the college, including support in managing the office's expenses and budget
* Other duties as assigned

Required Qualifications

MINIMUM QUALIFICATIONS:

* Bachelor's degree OR commensurate experience
* 3 years of administrative experience
* Proficiency using a computer with Microsoft Office software
* Excellent oral, written, organizational and interpersonal skills
* The ability to work under limited supervision
* The ability to handle multiple tasks while meeting deadlines
* Demonstrated effectiveness in working with a variety of administrative levels and diverse groups of people both internally and externally to the institution

Preferred Qualifications

PREFERRED QUALIFICATIONS:

* Previous work experience at The University of Tulsa or other academic institution
* Familiarity with the University's Colleague and other CRM systems

Phy

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