Executive Assistant to the CFO

3 weeks ago

Tulsa, United States Mack & Associates, Ltd. Full time

Must be willing to relocate (relocation package included) to the South West Central States area:


An industry leader in the consumer products industry is looking for an experienced Executive Assistant to support the CFO, which will include highly visible communications with the Board of Directors/Senior Leadership teams. The Executive Assistant position is a unique opportunity to help support the CFO with all aspects of the business and to be able to learn/grow along the way. This take-charge individual will organize all aspects of work/life including coordination of business meeting preparation, calendar management, travel coordination (domestic and international) and special events coordination. The ideal candidate will have a sharp strategic mind, willingness to do what it takes with a positive attitude and strong work ethic who thrives in a fast-paced environment. This position offers a competitive salary with a yearly bonus and excellent benefits. Relocation expenses will be included with the role.


Responsibilities of the Executive Assistant to the CFO:

  • Manage the activities of the CFO’s heavy calendar /management of schedule, meeting coordination, and support of Board of Director activities
  • Coordinate travel arrangements and manage complex itineraries (domestic and international)
  • Prepare and manage budgets, invoices, and expense reports
  • Acts as project manager for special projects
  • Handle confidential and sensitive information with discretion
  • Provide personal support with calendar management, scheduling, and errands
  • All other projects and tasks as needed


Requirements of the Executive to the CFO:

  • Bachelor’s degree Required
  • Minimum 5-7 years’ experience in C-level executive support
  • Previous Private family experience is preferred
  • Advanced proficiency in Microsoft Office Suite
  • Superior communication skills, both written and verbal
  • Impeccable attention to detail and organizational skills
  • Strong ability to prioritize and multi-task
  • High level of discretion and confidentiality
  • Has the flexibility to be on call 24/7


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