Executive Administrative Assistant

6 months ago

Conway, United States Waccamaw EOC, Inc. Full time
Executive Administrative Assistant (Head Start)

Under immediate supervision, performs a wide variety of administrative and secretarial duties to assist the Head Start/Early Head Start Director in the day-to-day operation of the Head Start and Early Head Start Program.

DUTIES AND RESPONSIBILITIES:
  • Supervise Data Entry Specialist.
  • Must be self-motivated and well organized.
  • Must attend required meetings to take minutes and transcribe them for documentation
  • Must possess excellent technology skills.
  • Must possess excellent typing skills.
  • Must process office correspondence and maintain files.
  • Must possess excellent oral and written communication skills to include proper telephone etiquette.
  • Must be proficient with the English Language to include knowledge of grammar and a capable speller.
  • Assist in collecting, analyzing and developing data concerning program activities and procedures.
  • Must be able to provide technical assistance to Policy Council.
  • Performs general office management duties, organizes, develops and assists in implementing filing procedures, assists in analyzing on-going monitoring activities and reports in addition to orders supplies as needed.
  • Will act as a liaison between staff and the Project Director in his or her absence.
  • Assists in the planning, development and correlation of the program’s budgets.
  • Assists each program component in the preparation of materials, scheduling of activities and other duties as may be required.
  • Establish and maintain simplified record-keeping system of day-to-day operating expenses.
  • Attends all pertinent workshops, seminars, conferences, pre-service and in-service trainings as required.  Some of the above will require out of town and/or overnight stays.
  • Such other duties as are assigned.

QUALIFICATIONS:

A.  NECESSARY (Entry Requirements):
  • Associate Degree in Business or related area and at least three years of experience in an administrative capacity.
  • At least one year of experience working with Executive Management.
  • Knowledge of principles and practices of office/business protocols.
  • Knowledgeable (at least two years of experience) in administrative judgment, discretion, and maintaining confidentiality.
  • Valid driver’s license and access to transportation.
  • Must be able to pass all required medical exams including a pre-employment Drug and Alcohol screening, SLED check along with a Central Registry Background investigation by the Department of Social Services.
  • Ability to attend overnight meetings.

B. DESIRABLE:
  • Bachelor’s Degree in Business or related area of concentration. 
  • Knowledgeable (at least three years of experience) of working with government regulations and guidelines.

  • Executive Administrative Assistant

    2 weeks ago

    Conway, Arkansas, United States Waccamaw EOC, Inc. Full time

    Job Title: Executive Administrative AssistantWaccamaw EOC, Inc. is seeking a highly skilled and organized Executive Administrative Assistant to support the Head Start/Early Head Start Director in the day-to-day operation of the program.Key Responsibilities:Supervise Data Entry Specialist and provide guidance on administrative tasks.Ensure the office is...

  • Executive Administrative Assistant

    2 months ago

    Conway, Arkansas, United States Waccamaw EOC, Inc. Full time

    Job Title: Executive Administrative AssistantWaccamaw EOC, Inc. is seeking a highly skilled and organized Executive Administrative Assistant to support the Head Start/Early Head Start Director in the day-to-day operation of the program.Key Responsibilities:Administrative Support: Provide administrative support to the Head Start/Early Head Start Director,...

  • Executive Administrative Assistant

    4 weeks ago

    Conway, Arkansas, United States Waccamaw EOC, Inc. Full time

    Job Title: Executive Administrative AssistantWaccamaw EOC, Inc. is seeking a highly skilled and organized Executive Administrative Assistant to support the Head Start/Early Head Start Director in the day-to-day operation of the program.Key Responsibilities:Supervise Data Entry Specialist and provide guidance on administrative tasks.Ensure the office is...

  • Executive Assistant

    5 months ago

    Conway, United States Waccamaw EOC, Inc. Full time

     INTRODUCTION:Under direct supervision of the Executive Director and Director of Human Resources, acts as Administrative Assistant and assists the IDC Administrative staff.  Manages the administrative office and oversees repairs and maintenance of the building and equipment.  Assists Human Resources and acts as a back- up. Assists with grant proposals and...

  • Program Coordinator/Administrative Assistant

    4 days ago

    Conway, Arkansas, United States Soccer Shots Little Rock Full time

    Job SummarySoccer Shots Little Rock is seeking a highly organized and detail-oriented Administrative Assistant/Program Coordinator to support the planning and execution of our programs. The successful candidate will possess excellent communication and technical skills, with the ability to work effectively in a fast-paced environment.Key...

  • Administrative Coordinator

    2 weeks ago

    Conway, Arkansas, United States Waccamaw EOC, Inc. Full time

    Job Title: Executive AssistantWaccamaw EOC, Inc. is seeking an experienced Executive Assistant to provide administrative support to the Executive Director and Director of Human Resources. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work independently.Key...

  • Administrative Assistant

    2 weeks ago

    Conway, South Carolina, United States Carolina Energy Conservation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant - Accounts Payable and Receivable to join our team at Carolina Energy Conservation. As an essential member of our office team, you will be responsible for managing accounts payable and receivable, processing customer checks, and reconciling credit card statements.As a...

  • Administrative Support Specialist

    4 days ago

    Conway, Arkansas, United States Adecco US, Inc. Full time

    We are seeking a skilled Administrative Support Specialist to join our team in Conway, SC. As an Intake Coordinator, you will provide administrative assistance to eligibility staff to improve case processing. Your duties will include performing administrative tasks such as assisting clients, screening applications, and resolving problems. You will also...

  • Administrative Support Specialist

    1 week ago

    Conway, South Carolina, United States Adecco US, Inc. Full time

    Are you passionate about delivering exceptional customer service and supporting administrative teams? We have an exciting opportunity for a skilled Clerical Associate to join our team in Conway, SC.As an Intake Administrative Associate, you will provide administrative assistance to eligibility staff to improve case processing, perform administrative duties...

  • Administrative Coordinator

    4 weeks ago

    Conway, Arkansas, United States A American Custom Garage Door Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A American Custom Garage Door. As an Administrative Assistant, you will be responsible for scheduling, communicating with our corporate office, and coordinating with contractors and homeowners to schedule warranty work and other tasks.Key...

  • Administrative Support Specialist

    4 days ago

    Conway, South Carolina, United States Adecco US, Inc. Full time

    Job Summary:Adecco US, Inc. is seeking a skilled Administrative Support Specialist to join their team in Conway, SC. As an Intake Associate, you will provide administrative assistance to eligibility staff to improve case processing and perform various administrative duties.Responsibilities:Provide administrative support to eligibility staff to enhance case...

  • Administrative Support Specialist

    2 weeks ago

    Conway, South Carolina, United States Coastal Carolina University Full time

    Job Title: Administrative & Customer Relations SpecialistCoastal Carolina University is seeking a highly skilled and detail-oriented Administrative & Customer Relations Specialist to join our team in the Registrar's Office.Job Summary:The successful candidate will provide administrative support to the University Registrar, the Office Administrator, and the...

  • Administrative Coordinator

    2 weeks ago

    Conway, Arkansas, United States A American Custom Garage Door Full time

    Job OverviewAmerican Custom Garage Door seeks a skilled Administrative Assistant to join our team. As an onsite location job, this role requires strong communication and organizational skills.Key responsibilities include:Scheduling and coordinating with corporate officeCommunicating with contractors and homeownersManaging daily work completion and warranty...

  • Administrative & Customer Relations Specialist

    2 weeks ago

    Conway, South Carolina, United States Coastal Carolina University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative & Customer Relations Specialist to join our team at Coastal Carolina University. The successful candidate will provide administrative support to the Office of the Registrar, ensuring the smooth operation of our student registration processes.Key ResponsibilitiesProcess student...

  • Senior Research Administrator

    2 weeks ago

    Conway, Arkansas, United States InsideHigherEd Full time

    Job OpportunityWe are seeking a highly skilled Senior Pre-Award Research Administrator to join our team in the Office of Sponsored Programs and Research Services (OSPRS) at Coastal Carolina University.About the RoleThis full-time position will be responsible for reviewing, coordinating, and managing the submission of compliant funding proposals, including...

  • Medical Assistant

    2 weeks ago

    Conway, Arkansas, United States MaineHealth Full time

    Job SummaryThe Medical Assistant I plays a vital role in our team-based environment, providing administrative support and patient care services. This position requires a high school diploma or equivalent and relevant experience as a Medical Assistant. Certification in Medical Assisting is preferred, and current BLS certification is required within three...

  • Catering Assistant

    4 weeks ago

    Conway, Arkansas, United States Hendrix College Full time

    Catering Assistant Job DescriptionHendrix College Dining Services is seeking a skilled Catering Assistant to join our team. As a key member of our events team, you will be responsible for assisting with the planning and execution of catering events on campus.Key Responsibilities:Assist the Catering Manager with event planning, preparation, and...

  • Senior Pre-Award Research Administrator

    4 days ago

    Conway, Arkansas, United States InsideHigherEd Full time

    Job DetailsCoastal Carolina University is seeking a highly skilled Senior Pre-Award Research Administrator to join the Office of Sponsored Programs and Research Services (OSPRS). The successful candidate will be responsible for reviewing, coordinating, and managing the submission of compliant funding proposals, as well as maintaining knowledge of new or...

  • Medical Assistant

    4 weeks ago

    Conway, Arkansas, United States MaineHealth Full time

    Job SummaryThe Medical Assistant I plays a vital role in providing patient care and administrative support in a team-based environment at MaineHealth. This position is responsible for promoting a smooth flow of patients through the office while working under the license of a provider.Key ResponsibilitiesAssist with patient care and administrative tasks in a...

  • Medical Assistant I

    4 days ago

    Conway, Arkansas, United States MaineHealth Full time

    Job Summary:The Medical Assistant I is a vital member of our team at MaineHealth, providing exceptional patient care and administrative support in a fast-paced environment. As a Medical Assistant I, you will be responsible for assisting healthcare providers with patient care, performing administrative tasks, and promoting a smooth flow of patients through...