Executive Administrative Assistant

3 months ago

Highland Heights, United States Prysmian Group Full time
Executive Administrative Assistant (Onsite) -  Highland Heights, KY Location

Prysmian is the world leader in the energy and telecom cable systems industry. Each year, the company manufactures thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction and infrastructure sectors. We also produce a comprehensive range of optical fibers, copper cables and connectivity for voice, video and data transmission for the telecommunication sector.

We are 30,000 employees, across 50+ countries. Everyone at Prysmian has the potential to make their mark; because whatever you do, wherever you are based, you will be part of a company that is helping transform the world around us.

Team Overview and Job responsibilities In this important position, you will report to a senior Executive Assistant and provide administrative support to high-level executives in an organization.

  • Managing Correspondence: Handling incoming and outgoing communications such as emails, phone calls, and mail including handling sensitive information. 
  • Scheduling: Organizing appointments, meetings, and conferences for managers or teams.
  • Data Entry and Record Keeping: Maintaining accurate records, updating databases, and filing documents.
  • Office Organization: Managing office supplies, equipment, and maintaining a tidy workspace.
  • Assisting with Projects: Providing administrative support for special projects, including research, coordination, and documentation.
  • Travel Arrangements: Booking flights, hotels, and transportation for business trips.
  • Customer Service: Assisting clients, visitors, and employees with inquiries or requests.
  • Handling Expenses: Processing expense reports and managing invoices.
  • Coordinating Communication: Acting as a liaison between different departments, teams, or individuals within the organization.
  • Miscellaneous Administrative Tasks: Assisting with any other administrative duties as needed to support the smooth operation of the office.
Who are we looking for?  We are looking for a highly reliable, proactive, and resourceful professional, who is able to consistently meet deadlines, follow through on commitments, and deliver high-quality work. 

Required Qualifications
  • A minimum of 2-3 year's experience assisting C-Suite Executives.
  • Prior experience working with an international company, coordinating travel arrangements, maintaining various calendars, and helping ensure the business runs smoothly.
  • Ability to work in office 5 days a week.
  • High school diploma or equivalent.
  • Experience working in a fast-paced environment.
  • Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Excellent communication skills, both written and verbal.
  • Time management skills
Preferred Qualifications
  • Associate or bachelor’s degree preferred.
  • Experience supporting high-level executives.
  • Knowledge of office procedures and equipment.
  • Proficiency with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Concur) and other relevant tools preferred.
  • Ability to problem solve and exercise sound judgment in decision making.
  • Proactive and self-motivated attitude with the ability to take initiative and work independently.
Work Environment/Physical Demands:
  • Works out of a normal office environment with standard office equipment available.
  • Extended periods of sitting or standing at a desk or workstation.
  • Repetitive tasks such as typing, filing, and data entry, which may require dexterity and hand-eye coordination.
  • Will be required to sit, bend, kneel, squat, use keyboard, read, write, and speak fluently.
  • Employee will regularly be required to lift and carry objects of 5-10 pounds as needed.
  • Employee will occasionally be required to lift and carry objects of 15-25 pounds as needed.
  • Employee will be required to work productively and cooperatively in a high-volume, fast paced, highly pressured environment and be able to respond efficiently and courteously to unanticipated problems and crisis.
  • This role is not typically exposed to adverse environmental conditions, except excessive eye strain.
  • When travel is necessary, will be exposed to typical travel environment and surroundings.

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