Executive Administrative Assistant

1 day ago

Highland Heights, Ohio, United States Prysmian Group Full time
Job Title: Executive Administrative Assistant

Prysmian Group is seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our senior executives. As a key member of our team, you will be responsible for managing correspondence, scheduling appointments, and maintaining accurate records.

Key Responsibilities:
  • Manage incoming and outgoing communications, including emails, phone calls, and mail
  • Organize appointments, meetings, and conferences for senior executives
  • Maintain accurate records, update databases, and file documents
  • Manage office supplies, equipment, and maintain a tidy workspace
  • Provide administrative support for special projects, including research, coordination, and documentation
  • Book flights, hotels, and transportation for business trips
  • Assist clients, visitors, and employees with inquiries or requests
  • Process expense reports and manage invoices
  • Act as a liaison between different departments, teams, or individuals within the organization
Requirements:
  • Minimum of 2-3 years of experience assisting C-Suite executives
  • Prior experience working with an international company, coordinating travel arrangements, and maintaining various calendars
  • Ability to work in an office 5 days a week
  • High school diploma or equivalent
  • Experience working in a fast-paced environment
  • Familiarity with office software such as Microsoft Office Suite and other relevant tools
  • Excellent communication skills, both written and verbal
  • Time management skills
Preferred Qualifications:
  • Associate or bachelor's degree preferred
  • Experience supporting high-level executives
  • Knowledge of office procedures and equipment
  • Proficiency with office software such as Microsoft Office Suite and other relevant tools
  • Ability to problem solve and exercise sound judgment in decision making
  • Proactive and self-motivated attitude with the ability to take initiative and work independently
Work Environment/Physical Demands:
  • Works out of a normal office environment with standard office equipment available
  • Extended periods of sitting or standing at a desk or workstation
  • Repetitive tasks such as typing, filing, and data entry, which may require dexterity and hand-eye coordination
  • Will be required to sit, bend, kneel, squat, use keyboard, read, write, and speak fluently
  • Employee will regularly be required to lift and carry objects of 5-10 pounds as needed
  • Employee will occasionally be required to lift and carry objects of 15-25 pounds as needed
  • Employee will be required to work productively and cooperatively in a high-volume, fast-paced, highly pressured environment and be able to respond efficiently and courteously to unanticipated problems and crisis

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