Office Specialist

3 weeks ago

Portland, United States BlueSun Inc. Part time $20
BlueSun is creating a pool for Office Specialist 2 positions for the Portland area.

Wage: $19.61/hr

Typical Tasks:
  • Serves as secretary to an administrative superior or team. Types a variety of correspondence, reports, memos, or other information from machine or rough draft to general instructions; composes and types correspondence, reports, memos, and other documents. 
  • May have authority to sign documents and correspondence on behalf of superior. Receives telephone and personal callers; in the absence of supervisor, screens calls which can be handled by the supervisor’s subordinates, or other offices; makes referrals as appropriate. 
  • Answers questions not requiring research or technical knowledge. Receives and reviews incoming mail and requests for information, determines mail needing further research, gathers and assembles necessary information and submits to administrative superiors, and responds to items not requiring supervisory review or resolution.
  • Maintains control records of information received, routed, assigned, or dispersed, initiates follow-up letters or memos. 
  • Organizes and maintains filing system. Maintains supervisor’s calendar and schedules appointments and conferences; assures that the supervisor is fully briefed on matters to be considered before scheduled meetings. 
  • Makes travel arrangements, arranges schedules of visits, makes reservations, notifies organizations or officials to be visited; completes travel vouchers, expense claims, and reports. Maintains attendance and other personnel and payroll records for the work unit; keeps logs and statistics related to program or operation. Takes minutes at meetings. 
  • Performs budget-related activities manually or by using a computer; participates in preparing budget projections for the biennium for personnel services, services and supplies, and program budgets. Monitors expenditures and complies with monthly status reports; reports deviations to supervisor. 
  • Develops and revises office procedures.
  • Coordinates work on assigned projects. Performs specialized record processing activities requiring independent judgment to make decisions or select a course of action based on laws, rules, policies, and procedures within a particular program or operation. Monitors expenditures and compiles monthly status reports; reports deviations to supervisor. Develops and revises office procedures. Coordinates work on assigned projects.
  • Performs specialized record processing activities requiring independent judgment to make decisions or select a course of action based on laws, rules, policies, and procedures within a particular program or operation. 

Some examples of records processing activities are as follows:
  • Reviews applications, forms, and other documents for compliance with established criteria; ensures that all necessary documentation is provided and is complete; issues permits/licenses and denies applications based upon review.
  • Issues authorized payments for services; determines and takes appropriate corrective action.
  • Reconstructs account transactions showing charges, payments, and adjustments; determines and initiates action within established policies and procedures to resolve problems with records, billings, payments, and charges; collects and compiles data requiring specialized program knowledge as well as judgment in selecting from a variety of reports, computer printouts, logs, etc., makes presentations to staff, students, and clients to provide information regarding new and changes to policies and procedures of the work unit.

Please send your resume to BlueSun for consideration.

Must be able to pass a background check.

BlueSun, Inc. is an Oregon Forward Employment Services Company. As such we give hiring priority to persons with a disability, but we help anyone who wants a job.

BlueSun, Inc. is an equal-opportunity employer. This means we do not discriminate in employment decisions or policies in violation of the law on the basis of any legally protected status, including but not limited to race, color, national origin, citizenship status, creed, religion, gender, age, marital status, physical or mental disability, sexual orientation, gender identification, political affiliation, veteran status, or any other status protected by law.

About BlueSun Inc.:

BlueSun Inc. is a non-profit dedicated to providing employment for veterans and people with a disability but will help anyone looking for a job. We do this through education, technology, accommodation, and advocacy assistance. Job development services offered by BlueSun include vocational exploration, job search, job application assistance, resume writing assistance, interview training, meeting with employers to advocate for client placement, and job coaching. EVERYONE DESERVSE A JOB

  • Account Resolution Specialist

    7 days ago

    Portland, United States Pacific Office Automation Full time

    Career Opportunities with Pacific Office AutomationCareers At Pacific Office AutomationShare with friends or Subscribe!Current job opportunities are posted here as they become available.Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located...

  • Account Resolution Specialist

    4 weeks ago

    Portland, United States Pacific Office Automation Full time

    Career Opportunities with Pacific Office Automation Careers At Pacific Office Automation Share with friends or Subscribe! Current job opportunities are posted here as they become available. Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches...

  • Account Resolution Specialist

    1 month ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Account Resolution Specialist

    3 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • Entry-Level Accounting Specialist

    3 weeks ago

    Portland, United States Pacific Office Automation Full time

    Job DescriptionJob DescriptionPacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth...

  • ORC Agent

    2 weeks ago

    Portland, Oregon, United States Security Industry Specialist Full time

    About this position:Department: Retail Location (City/State): Portland, OREmployment Type: Full timeAbout us:Security Industry Specialists, Inc. (SIS) provides security solutions to some of the most recognized companies and brands in the world. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant...

  • OCD C Office Specialist 2

    2 weeks ago

    Portland, United States Portland State University Full time

    The purpose of this Office Specialist 2 position is to provide Oregon Center for Career Development Trainer program support including completing tasks related to the beginning, middle, and end of the application and training proposal processing. Responsibility examples include oversight of application and proposal screening for completeness, data entry,...

  • Amendment Specialist

    2 weeks ago

    Portland, United States State of Oregon Full time

    Job Description: These 2 positions are full-time, limited duration, classified positions which are represented by a union.Oregon Health Authority (OHA) does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.  OHA is...

  • Medical Office Specialist

    3 weeks ago

    Portland, United States NavitsPartners Full time

    Job DescriptionJob DescriptionMedical Office Specialist (Certified Medical Assistant)Qualifications and Skills:Experience working with an electronic health recordHigh level of professionalism and dependabilityStrong customer service skillsExcellent written and verbal communication skillsEDUCATION AND EXPERIENCE:A certificate or associate’s degree in...

  • Front Office Specialist

    2 weeks ago

    South Portland, United States Concentra Full time

    Overview Are you ready to take your career to new heights? At Concentra, you will be a vital member of our patient care team and play a crucial role in providing exceptional care to our patients. Our mission is to improve the health of America's workforce, one patient at a time. Join us at Concentra and see how your clinical competency and compassion can...

  • Contract Specialist

    1 month ago

    Portland, United States Department Of Energy Full time

    Summary This position is located with Bonneville Power Administration, in an organization that reports to the Contracts and Strategic Sourcing (NSS) organization, Supply Chain Services (NS), Chief Administrative Office (N). A successful candidate in the Contract Specialist position...

  • Contract Specialist

    1 month ago

    Portland, Oregon, United States Department Of Energy Full time

    Summary This position is located with Bonneville Power Administration, in an organization that reports to the Contracts and Strategic Sourcing (NSS) organization, Supply Chain Services (NS), Chief Administrative Office (N).A successful candidate in the Contract Specialist position will be responsible for the full range of contract administration for...

  • Public Safety Support Specialist

    1 week ago

    Portland, United States City of Portland Oregon Full time

    Transfer List. The City of Portland Bureau of Police is seeking Public Safety Support Specialists. The Public Safety Support Specialist for the Portland Police Bureau (PPB) is responsible for: Providing support to sworn police officers in non-emergen Support Specialist, Public Safety, Continuous, Support, Police Officer, Specialist, Manufacturing

  • Public Safety Support Specialist

    1 week ago

    Portland, United States City of Portland Oregon Full time

    Thinking about a career as a Public Safety Support Specialist? Join us for a Hiring Workshop:The Portland Police Bureau Hiring Workshops are back! You will have the opportunity to talk with PPB recruiters and background investigators and learn more a Support Specialist, Public Safety, Support, Continuous, Specialist, Police Officer, Manufacturing

  • Environmental Protection Specialist

    2 weeks ago

    Portland, United States Department Of Energy Full time

    Summary This position is located with Environmental Compliance Transmission (ECT), Environmental Planning & Analysis organization (EC), Environment, Fish & Wildlife (E), Bonneville Power Administration (BPA). The purpose of this position is to serves as a technical Environmental...

  • Environmental Protection Specialist

    2 weeks ago

    Portland, Oregon, United States Department Of Energy Full time

    Summary This position is located with Environmental Compliance Transmission (ECT), Environmental Planning & Analysis organization (EC), Environment, Fish & Wildlife (E), Bonneville Power Administration (BPA).The purpose of this position is to serves as a technical Environmental Protection Specialist responsible for ensuring timely preparation and the...

  • Server Specialist

    4 days ago

    Portland, United States Industry Analysts , Inc. Full time

    Position: Server Specialist Company: Pacific Office Automation Job Location: Portland, OR Pacific Office Automation started in 1976 in Portland, Oregon, An Exclusive Interview with Jay Feldman of LDI Connect Video Player 00:00 02:56 Securing the Future: Exploring the Landscape of Print Management Security with Industry Leaders Video Player 00:00 14:08...

  • Supervisory IT Specialist

    3 weeks ago

    Portland, United States Bonneville Power Administration Full time

    Summary This position is located with Bonneville Power Administration in Information Technology (J), Chief Administrative Office (N), Bonneville Power Administration (BPA). A successful candidate in the Supervisory IT Specialist (PLCYPLN) position will serve as a Supervisory IT Specialist as well as the IT Strategic Business Partner (SBP) to the...

  • IT Cybersecurity Specialist

    4 weeks ago

    Portland, Oregon, United States Department Of Energy Full time

    Summary This position is located with Bonneville Power Administration, in the Cyber Security Forensics and Intelligence organization (JBB), Cyber Security Office (JB), Information Technology (J), Chief Administrative Office (N), Bonneville Power Administration (BPA).A successful candidate in the IT Cybersecurity Specialist position will serve as a Computer...

  • Administrative Team Specialist

    2 days ago

    Portland, United States Maine Behavioral Healthcare Full time

    The Administrative Team Specialist (ATS) provides financial and administrative support for the specified office. This position is responsible for organizing, coordinating, and performing office duties as assigned. Customer service focused, problem solving, critical thinking, clear written and spoken communication, time management, good judgment and decision...