Bilingual Administrative Assistant

3 months ago

Rock Hill, United States Therapy World Full time $15 - $20
Therapy World serves the pediatric community in the Carolinas. We are looking for an administrative assistant to work in our outpatient clinic located in Rock Hill, SC. The administrative assistant will work at our front desk and is the primary point of contact for our patients. The ideal candidate will be organized, friendly and able to multi-task in a busy environment. 

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Duties and Responsibilities: 
  • Answer and direct phone calls 
  • Organize and schedule appointments 
  • Plan meetings and take detailed minutes 
  • Write and distribute email, correspondence memos, letters, faxes and forms 
  • Assist in the preparation of regularly scheduled reports 
  • Develop and maintain a filing system 
  • Update and maintain office policies and procedures 
  • Order office supplies and research new deals and suppliers 
  • Maintain contact lists 
  • Book travel arrangements 
  • Submit and reconcile expense reports 
  • Provide general support to visitors 
  • Act as the point of contact for internal and external clients 
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 
  • Insurance verification and collaborating with the billing department  
  • Maintaining professionals credentials and initiating credentialing procedures for professionals and practice 

Ideal Candidate: 
  • 1-2 years of administrative experience, medical environment preferred 
  • Enjoys working with children and families and is sensitive to the needs of special needs children 
  • Proven experience as an administrative assistant or office admin assistant 
  • Knowledge of office management systems and procedures 
  • Working knowledge of office equipment, like printers and fax machines 
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) 
  • Excellent time management skills and the ability to prioritize work 
  • Attention to detail and problem-solving skills 
  • Excellent written and verbal communication skills 
  • Strong organizational skills with the ability to multi-task 
  • Associates degree 

What to Except at Therapy World:  
  • We offer a stable and professional working environment 
  • Work culture of support, collaboration, positivity, vision, and purpose 
  • Staff professional development opportunities 
  • 401k 
  • Mental Wellness Days 
  • Modified/flexible work schedule 
  • Competitive pay rates 
  • Direct deposit of paychecks  

Job Types: Full-time 

Pay: From $15.00 per hour 

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