Administrative Assistant

1 month ago

Collinsville, United States Allied Staff Augmentation Partners Part time $20 - $25
About the Role:Our client is seeking a proactive and detail-oriented part-time Administrative Assistant to support their team. The ideal candidate will perform a variety of administrative tasks to ensure smooth office operations. This position offers a dynamic work environment with opportunities to contribute to important team projects and events.

Key Responsibilities:
  • Printing, Shipping, and Scanning:
    • Create FedEx labels and manage shipments.
    • Access and handle PDFs via OneDrive, SharePoint, or email.
    • Print and scan documents using Papercut or email platforms.
    • Potentially add FedEx confirmation receipts to associated records.
  • Document Management:
    • Scan and save hard copies of permits and other agency communications.
    • Organize and maintain records in OneDrive and SharePoint.
    • Verify that signed reports and mail deliveries are properly saved in both hard copy and digital formats.
  • Meeting and Event Logistics:
    • Schedule and coordinate online (Teams) and in-person meetings.
    • Reserve conference rooms and arrange necessary equipment.
    • Organize workshops and large meetings, including annual workshops and planning events.
    • Book hotel venues and coordinate food and beverage arrangements.
  • Office Support:
    • Refill office supplies such as printer paper and FedEx materials.
    • Maintain the cleanliness and organization of common areas, including the lunchroom.
    • Refill the drink fridge as needed.
    • Assist with setup and teardown for office lunches and events.
  • Mail Management:
    • Collect mail from internal mailboxes and the external mailbox in the foyer.
    • Distribute mail to appropriate office employees.
  • Administrative Assistance:
    • Approve invoices in Maximo software.
    • Assist personnel with specific tasks as needed and trained.

Qualifications:
  • Education and Experience:
    • High school diploma or equivalent required.
    • Previous experience in an administrative or office support role is preferred.

  • Skills:
    • Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word) and Adobe Acrobat.
    • Familiarity with Teams video meetings and online collaboration tools.
    • Excellent organizational skills with strong attention to detail.
    • Good communication skills, both verbal and written.
    • Ability to work independently and proactively identify tasks that need completion.
    • Self-motivated with a strong sense of responsibility.

Work Schedule:
  • Routine hours are Tuesdays and Thursdays from 9:00 AM to 3:00 PM.
  • Hours may be adjusted as needed, up to 20 hours per week.
  • Some Mondays may be required based on workload.
  • Flexibility is required, as there may be times when you will be sent home early if the workload is light.
Additional Information:
  • Candidates must be available to start in January 2025.
  • The role requires someone who is self-managing and can recognize tasks that need attention without direct instruction.
  • The ability to work collaboratively and gather consensus within the team is essential.


About Allied Staff Augmentation Partners:

ASAP (Allied Staff Augmentation Partners, Inc.) is the expert solution for companies seeking skilled contract labor without the administrative, legal and management headaches of using outsourced workers. Our recruitment and staffing services help companies engage highly qualified contractors, as well as link contractors with contingent roles without many of the usual risks of self-employment. If you’re an Engineer, PM, HR Professional, Financial or Administrative professional with experience in the power and energy sector seeking a long-term, high-paying contract position with one of the sector’s leading companies, Allied Staff Augmentation Partners stands ready to help you achieve your goals If you’re an employer or contractor looking for a responsive, reliable and knowledgeable partner to meet your contingent workforce administration and management needs, please contact ASAP today.

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