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Secretary

2 months ago

Abilene, United States Thornton’s Tree Service Full time $14 - $16
Job Title: SecretaryCompany: Thornton's Tree ServiceLocation: Abilene, Texas

About Us:
Thornton's Tree Service is a locally owned Tree service that has over 30 years of experience. Our mission is to provide excellent tree services at an affordable price. We work hard to make sure we meet our customer's expectations and that they are happy with the transformation of their property 

Job Description:
We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. As the first point of contact for our company, the Secretary will play a crucial role in ensuring smooth operations and effective communication both internally and externally. The ideal candidate will be proactive, resourceful, and possess excellent communication skills.

Responsibilities:
  • Greet and assist customers in a professional and friendly manner.
  • Answer and direct phone calls promptly and efficiently.
  • Schedule estimates for our estimators.
  • Maintain electronic and paper filing systems.
  • Assist with basic bookkeeping tasks, such as invoicing and expense tracking.
  • Perform general office duties, such as ordering supplies and maintaining office cleanliness.
  • Handle confidential information with discretion and professionalism.
  • Take Phone Calls.
  • Allocate Spending in Rental Property Software.
  • Invoicing for our various companies.
  • Picking up Checks.
  • Helping with Accounts Payable.
  • Running Errands (Picking up/dropping off equipment, bank, going to the DMV.) 
    • Picking up supplies for our mechanics. 
  • Filter through emails that need attention. 
  • Preferred experience with Quickbooks Online.
  • Miscellaneous tasks as needed.

Qualifications:
  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Proven experience as a secretary or administrative assistant.
  • Proficiency in Microsoft Office suite. (Word, Excel, PowerPoint)
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Ability to prioritize tasks and work efficiently under pressure.
  • Attention to detail and accuracy.
  • Professional demeanor and positive attitude.