Administrative Assistant

2 days ago

Bloomington, United States Trinity Home Medical Full time $18 - $22
Administrative Assistant job description:
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Administrative assistant responsibilities:
  • Answer and direct phone calls.
  • Organize and schedule appointments and meetings.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Develop and maintain a filing system.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Handle multiple projects.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
  • Handle sensitive information in a confidential manner.
  • Reply to email, telephone, or face-to-face inquiries.
  • Resolve administrative problems.
  • Greet and assist visitors to the office.
  • Photocopy and print out documents on behalf of other colleagues.
  • Provide polite and professional communication.
  • Implement clerical duties and administrative processes.
  • Conduct data entry.

Administrative assistant qualifications:
  • Proven admin or assistant experience.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.
  • At least 3 years of experience in the field or in a related area.
  • High school diploma or equivalent.

Administrative assistant skills & proficiencies:
  • Reporting Skills
  • Administrative Writing Skills
  • Proficiency in Microsoft Office
  • Analysis
  • Professionalism
  • Problem-Solving
  • Supply Management
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience
  • Resourcefulness
  • Anticipates Needs
  • Emotional Intelligence
  • Flexibility
  • Editing and Proofreading
  • Microsoft Office Skills
  • Typing Skills

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