Finance and Executive Assistant

5 months ago

Weymouth, United States Electroswitch Full time
Electro Switch Corp, located in Weymouth MA, is seeking an experienced Finance and Executive Assistant to support the leadership team in our corporate office. This position will have routine financial responsibilities and be responsible for the scheduling and coordination of travel arrangements, and confidential internal/external correspondence. The ideal candidate will have 10+ years of combined administrative and finance experience within a highly reputable work environment.

Responsibilities include:
  • Provide exceptional administrative support to executive leadership team.
  • Financial tasks such as processing invoices for payment, reconciling daily cash receipts and Reconcile monthly invoices from various vendors.
  • Provide project support, material preparation, and internal/external correspondence and support for executive meetings.
  • Foster strong working relationships/partnerships to support leaders by engaging effectively across multiple stakeholders at different levels within the organization.
  • Craft, organize, and manage communication with internal and external teams and professionals, and maintain detailed records of correspondence.
  • Provide assistance with the administration of the Company’s employee group benefits management.
  • Consolidate materials and information to summarize and prepare for executive meetings.
  • Identify gaps, needs, and opportunities to support leadership to be more effective in managing schedule.
  • Work with and manage highly sensitive and confidential information with discretion.

Qualifications:
  • Candidates should possess an Associate’s degree with 10+ years of combined administrative and finance experience.
  • Candidates should posses a strong finance support background.
  • Exceptional organization skills with strong attention to detail.
  • Strong technical proficiency in Microsoft Office Suite, as this role requires preparation and organization of complex materials in Word, Excel, PowerPoint, Adobe, and other Microsoft software applications.
  • Prior experience with QuickBooks or similar accounting software.
  • Proven ability to manage multiple competing priorities.
  • Self-motivated and able to work effectively with only general guidance, anticipating needs through proactive work and proven project management skills.
  • Able to wear many hats, switching priorities and focus as needed.
  • Looking for someone with experience to act as Secretary to Board of Directors.
  • Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials with a nuanced understanding of industry-specific subject matter, company standards, and procedural guidelines.
  • The ability to meet deadlines and to respond to rapidly changing demands.
  • Experience managing highly confidential information is essential.
  • Immediate availability, responsiveness, and a proactive mindset.
  • Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Electro Switch offers competitive compensation and benefits including a 401k retirement plan with company match.

This is an in-office position located in Weymouth, MA, south of Boston.

About Electroswitch:

ELECTROSWITCHPOWER SWITCHES AND RELAYS Starting with only six employees, Electroswitch was founded in 1946 in Weymouth, Massachusetts as a switch supplier to the military. Over the succeeding decades, the expertise acquired in designing and building rugged, high quality, mil-spec rotary switches was adapted to new product lines as the company expanded into the heavy duty Industrial and Electric Utility markets. From critical applications like life support systems and massive data communications centers to every day necessities like street lighting, people depend on the performance of electrical switches. When you select a switch or relay from Electroswitch, you are gaining the benefit of over 65 years of experience. The primary supplier of rugged, high-quality products for electrical utilities, nuclear power plants and the U.S. Navy, Electroswitch has the knowledge to meet the intricacies of any application with quality, reliability and performance. With Electroswitch, there is... "Never A Doubt."

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